What are the responsibilities and job description for the Office Manager position at AGG?
We are seeking a proactive and organized Office Manager to join our mid-sized law firm in our Washington, D.C. office. The ideal candidate will be responsible for overseeing the daily operations of the office, ensuring a productive and efficient working environment. The Office Manager will be instrumental in supporting the legal staff, upholding a professional environment, and serving as the administrative liaison to the attorneys, ensuring the consistent implementation of firm policies.
Overall Responsibilities :
Primary duties will include, but are not limited, to the following :
- Manage office operations including supplies, equipment, and facilities.
- Co-supervise administrative staff (in partnership with Director of Human Resources and Legal Support Manager) by monitoring in-office attendance, assisting with managing workflow and task delegation, and ensuring the efficient operation of daily office activities.
- Implement office policies and procedures to enhance productivity.
- Assist in human resources functions such as onboarding, staff training, and performance reviews.
- Support marketing and client development initiatives and activities.
- Responsible for the coordination of the following Office Services responsibilities :
- HVAC issues between building management and employees of DC office
- Housekeeping
- Pest control
- Ongoing installation, maintenance and repair of office furniture and equipment (such as bookshelves, podiums, write-boards, chairs, copy room equipment, etc.)
- Building / space maintenance (such as general repair to doors, carpet, tile, electrical and signage)
- Build and maintain good working relationships throughout the office and with the building / property management
- Maintain relationship with vendors; meet with vendors on a periodic basis for all office services
- Responsible for the coordination of the following Hospitality responsibilities :
- Coordinate Facilities / Hospitality budgets with Atlanta counterparts
- Coordinate DC Office events such as monthly birthday celebrations, monthly partners meetings as well as other internal team meetings
- Coordinate with Atlanta for other Firm-wide events such as Thanksgiving, Staff Appreciation, Holiday Party, etc.
- Coordinate DC Office for external community events
- Collaborate with Marketing and Events to coordinate / facilitate large meetings in the DC Office including client fly-ins, presentations and client holiday party for 100 guests
- Collaborate with and support Accounting team in various capacities such as delivering confidential documents to Attorneys, prebill / billing deadline follow up, time entry policy adherence, and other ad hoc requests as necessary
Qualifications :
Benefits :
Mental / Physical / Environmental Requirements
Hours
Full-time; 9 : 00 a.m. – 5 : 30 p.m., Monday-Friday
Extended hours and flexibility may be required
FLSA Status
Exempt
ADA : The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
