Administrative Assistant

Best Job Ever – Texas Style!

Aggieland Autism Center, LLC (AAC) is seeking a highly motivated individual with initiative to assist the Business Manager in administrative tasks. Our company is growing fast and there are great opportunities for career progression with AAC.

A qualified individual will enjoy repetitive administrative tasks while maintaining organization with a growing workload.

AAC provides Applied Behavior Analysis (ABA) therapy to children under 7 years old that are diagnosed with autism. We are looking for an amazing person to work as an Administrative Assistant/Coordinator in a growing company. The amazing team of therapists at AAC are making changes in lives every day and you can help them become more effective at their job by providing administrative support. What we do every day makes a difference in the lives of the clients we serve. Our mission is to provide the best possible ABA therapy in a faith, family and community friendly atmosphere.

Here is a little information about our Texas-style Behavior Therapy. The little buckaroos attend ABA Therapy at AAC Monday-Friday and our regular office hours are 8AM - 5PM. We develop individualized plans using ABA, which is intense and intentional at changing children’s outcomes. We focus on keeping motivation high and matching big efforts with big reinforcers. We see great changes in functional communication, social skills, language acquisition, and decreases in problem behavior. Our Board-Certified Behavior Analysts (BCBA) are on-site and keep targets updated and treatment plans in place that increase skills and decrease problem behavior. The BCBAs train the Behavior Technicians to work directly with clients. Parents/Guardians of clients will meet weekly with the BCBAs to learn what we do and implement ABA at home. Our office works to support all services and business activities at multiple locations.

Qualifications: The following qualifications are set in place by AAC Management to provide a standard for excellence to see each person reach their full potential.

A qualified applicant must have;

• High School Diploma
• Background Check
• Driver’s License
• 3 Professional References
• Professional Work Ethic
• Ability to work 30-40 Hours per week
• Passion for helping children with autism
• Initiative
• Task orientation and drive to reach established goals
• Ability to assume multiple roles and responsibilities while maintaining an increased work flow
• Experienced user of Microsoft Excel and Word.

Experience in some of the following areas are not required, but will be beneficial:

• Website design
• Office administration
• File/Record management
• Customer service
• Data entry
• HR management
• Screening phone calls
• Report creation and updating
• Case management
• Bookkeeping
• Operations
• Strategic management
• Military
• Insurance billing and coding
• HIPAA compliance
• Insurance authorizations and referrals

Duties: The following duties are to be performed according to the procedures and protocol established by the Business Manager and approved by Aggieland Autism Center, LLC. The duties of an Administrative Assistant will include, but not be limited to;

• Maintain the organization and security of patient, employee and company data in both physical and cloud-based locations.
• Implement procedures through instruction and initiative to increase the effectiveness of the Administrative Assistant position, but not to exceed the positions roles and responsibilities.
• Master the daily duties of an Administrative Assistant through multiple software platforms.
• Create innovative ways to provide the therapists at AAC with effective tools that will ensure they can meet the company mission.
• Help to prepare for the daily operational activities through scheduling over multiple platforms.
• Develop an in-depth understanding of ABA therapy and the AAC difference to ensure accurate communication to parents, employees, applicants, volunteers, and others contacted throughout the day.
• Maintain organization and cleanliness in the personal workspace of the Administrative Assistant.
• Assist in the organization, distribution and purchasing of therapy equipment, office supplies and other planned purchases.
• Accurately and securely record data in a way that adds to the efficiency of the operations.
• Maintains a professional appearance, attire, and manner in conduct, attendance, job performance, and trainings.
• Maintain a separation of social and personal time from work responsibilities.

This should not be considered a complete list of roles and responsibilities for an Administrative Assistant due to AAC being a growing company and developing new and innovative ways to provide support to the therapists.

Job Type: Full-time

Pay: $14.00 - $18.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Application Question(s):

• Please describe in 1-2 sentences. How is your previous experience relevant to this role? Why are you a good fit for this role?
• What are your core values and why are they important to you?
• Provide an example of a challenging communication situation you handled successfully. How did you manage it?
• Have you ever implemented a new system or procedure to improve efficiency? Please describe what you did and the outcome.

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: In person

Salary : $14 - $18