What are the responsibilities and job description for the Stakeholder Relations Support Specialist position at Agility Partners?
Agility Partners is seeking a Stakeholder Relations Coordinator to support the planning, coordination, and execution of stakeholder meetings and events. This role is responsible for maintaining the Stakeholder Relations Event and Meeting Calendar, posting meeting materials to the extranet, managing stakeholder communications, and ensuring seamless meeting logistics.
Responsibilities:
- Create, publish, and maintain all information pertaining to Stakeholder Relations Event and Meeting Web page Calendar.
- Post Stakeholder meeting materials to the extranet website and maintain organized internal electronic files.
- Follow internal processes to update and send notifications via established distribution lists.
- Assist with meeting agenda preparation, material review and drafting meeting minutes, as well as routing materials for approval and final external postings.
- Responsible for Stakeholder “Main Parent Entity” meetings in-person registration coordination; collect list of attendees and communicate internally (pre and post meetings) to Stakeholder Relations team and other locations.
- Responsible for running Webex slide presentations for Stakeholder meetings.
- Assist with meeting materials document storage and retention efforts.
- Moderate travel possible; may require out of state and Canadian travel with overnight stays
Ideal Candidate
- 5 years of experience with membership organizations, Board/Committee structures, issue coordination, meeting facilitation and coordination, and/or metrics development and tracking
- Understanding committee structures and the stakeholder process
- Coordinating and tracking issues
- Meeting management
- Customer service/stakeholder relationship management
- Internal liaison leadership and coordination
- Ability to multitask, meet deadlines and adapt to changing and evolving work environment and priorities
