What are the responsibilities and job description for the Chief Executive Assistant position at Agility Personnel?
Job Description
Job Description
Responsibilities
Report to the CEO, manage their calendar, schedule appointments, and provide support to 1-2 additional managers.
Manage and address the CEOs emails directly or with assistance, including unsubscribing from junk and deleting unnecessary emails.
Managed as many emails as you can indirectly by forwarding emails to the appropriate employees or external consultants (e.g., Accounting Firms / Attorney / Architects and other consultants / vendors) and track progress to ensure completion.
Oversee CEOs delegated tasks, track deadlines using task management software, follow up for timely completion, and review and prepare reports as needed.
Assist with personal errands, organize company events, act as office manager or coordinator, and liaise with the IT company as the IT coordinator.
Qualifications
Experience with hiring tasks such as placing ads, screening candidates, conducting first interviews, and recommending candidates for the second interview.
Skilled in managing CEOs emails from start to finish across multiple roles.
Proven project manager, capable of handling complex projects from start to finish, with a focus on efficient execution and high-quality results.
Experienced in tracking and managing CEOs delegated tasks, ensuring quality outcomes and timely completion.
Stable job history with 7 years of administrative support experience in small companies.
Senior Executive Assistant experience with the Founder, CEO, or President.
Bachelors degree required.
Strong organizational and multitasking skills, with a keen attention to detail.
Excellent writing and communication skills.
Proficient in Microsoft Office (Outlook, Word, Excel).
Quick learner, self-motivated, and requires minimal supervision.
Able to manage 5-7 people, with experience as both an office manager and Executive Assistant.
Tech-savvy with knowledge of social media platforms.
Skilled in tracking and ensuring timely, efficient completion of CEOs delegated tasks.
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