What are the responsibilities and job description for the Administrative Operations Specialist position at Agility Recruiting?
Join our dynamic municipal team as an Office Administrative Specialist managing procurement and budget processes. This role combines analytical skills with stakeholder communication to support essential government operations.
Key Responsibilities :
Process and review ~50 requisitions weekly (50%)
Analyze departmental budgets and prepare financial reports (30%)
Coordinate with departments and manage procurement communications (20%)
Required Qualifications :
Bachelor's degree in Business, Public Administration, Accounting or related field (or equivalent experience)
2 years relevant experience
Advanced Excel skills including pivot tables
Strong attention to detail
Excellent customer service abilities
Preferred Qualifications :
Tyler Munis experience
Municipal government background
Procurement policy expertise
Technical Skills :
Microsoft Office Suite & Teams
Financial management systems
Budget analysis tools
Core Functions :
Review requisitions for policy compliance
Convert requisitions to POs / contracts
Monitor procurement inbox
Verify funding availability
Prepare budget reports and instructions
Support staff report development
Analyze department budget submissions
Note : This position is not available to current CalPERS members.
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