What are the responsibilities and job description for the Legal Accounts Payable Specialist position at Agility Recruiting?
The Accounts Payable Specialist will be responsible for managing the firm's financial obligations, processing invoices, and maintaining accurate and timely financial records. This critical role supports the firm's financial operations and ensures smooth fiscal management.
Key Responsibilities
- Process and code vendor invoices accurately and efficiently
- Verify and reconcile invoice details against purchase orders and contracts
- Maintain and update vendor files and contact information
- Prepare and process payment checks and electronic fund transfers
- Resolve vendor invoice discrepancies and communicate with vendors as needed
- Manage the accounts payable filing system, both digital and physical
- Assist with month-end and year-end accounting close procedures
- Maintain confidentiality of sensitive financial information
- Ensure compliance with firm's financial policies and procedures
- Prepare periodic reports on accounts payable activity
- Assist with audit preparations and provide documentation as required
Qualifications
Required
- Associate's degree in Accounting, Finance, or related field
- 2-3 years of accounts payable experience, preferably in a law firm environment
- Proficiency in Microsoft Office Suite, especially Excel
- Advanced knowledge of accounting software (e.g., QuickBooks, SAP)
- Strong attention to detail and accuracy
- Excellent organizational skills
- Professional communication abilities
- Understanding of basic accounting principles
Preferred
- Bachelor's degree in Accounting or Finance
- Experience in a law firm accounting department
- Certified Accounts Payable Professional (CAPP) certification
- Experience with legal billing software
- Knowledge of legal billing guidelines and practices
Skills
- Analytical thinking and problem-solving
- Ability to work independently and as part of a team
- Strong mathematical and computational skills
- Excellent time management
- Discretion in handling confidential financial information
Working Conditions
- Full-time position (40 hours per week)
- Office-based with potential for hybrid work arrangement
- Occasional overtime may be required during month-end or fiscal closing periods
Compensation
- Competitive salary commensurate with experience
- Comprehensive benefits package
- Professional development opportunities
