Office Manager

Agilysys provides industry-leading modern cloud-native solutions for Hospitality. Agilysys helps properties optimize Return on Experience for both guests and staff so they can achieve High Return Hospitality. Agilysys is the only fully focused hospitality software provider that synthesizes data and workflows across a property’s revenue and service centers to elevate guest experiences and increase wallet share per guest across a singular platform. The Agilysys Hospitality Cloud™ combines core operational systems for property management (PMS), point-of-sale (POS), and inventory and procurement (I&P) with Experience Enhancers™ that provide state-of-the-art security, mobile convenience and extensive digital interactions for guests and employees.

Global customers include branded and independent hotels; multi-amenity resort properties; casinos; property, hotel and resort management companies; cruise lines; corporate and campus dining providers; food service management companies; hospitals; lifestyle communities; senior living facilities; stadiums; and theme parks.

We are looking for an Office Manager who enjoys a fast-paced environment and juggling competing priorities. You will play an important role from the front desk ensuring the office runs efficiently. You enjoy the challenge of always thinking a step ahead with a do whatever it takes style. If you are flexible and good-natured to handle a wide variety of functions that vary from basic to complex and challenging, we’d love to talk with you.

 Responsibilities:

• Greets visitors at front office. Coordinates and escorts to meetings through the office as needed.
• Responds to a wide variety of calls and facilitates resolving problems, providing information, and/or referring to appropriate people.
• Ensures a clean productive work environment with proactive office management - keeping the office clean, organized and operating.
• Keeps all team members happy with office snacks, meals, drinks and supplies stocked.
• Owns space planning, including seating rearrangements collaboratively with managers and employees. Assists with build-out of expansion office space.
• Establish and own relationships with local facility vendors and contract negotiations/renewals. Process vendor PO’s and invoices.
• Manages and coordinates offsite file storage as needed.
• Coordinate travel arrangements for new hires and support executives with travel expenses as needed.
• Support the new hire orientation process with new hire office tours, coordinating seating arrangements, office badge, gym access, supplies/equipment and more.
• Negotiates and manages local company apartments for travelers.
• Distribute local mail and helps as needed with shipments.
• Plan and coordinate company team events.
• Adhere to office safety and security policies and procedures.
• Other duties as assigned.

Requirements:

• BA/BS degree or equivalent years office administration/management experience
• Advanced MS Office experience
• Desire to work in a fast-pace global environment
• Sound judgement and critical thinking with the ability to prioritize and make decisions
• Resourceful problem solver. Able to quickly solve problems finding win-win solutions
• Able to keep calm under pressure and find solutions
• Excellent interpersonal skills working as a team player
• Outstanding organizational and time management skills
• Excellent communicator with the ability to build relationships, collaborate, and relate to a variety of personalities at all levels
• Attention to detail and able to multitask
• Ability to handle confidential and sensitive information
• Service oriented and derives satisfaction from helping others be successful
• Able to lift or move items of moderate weight
• Able to respond to local office security calls evenings and/or weekends as needed

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  Must be willing to complete all license applications, background checks, security checks and/or any other documentation and provide copies of any identification documents required by any State, Federal or Tribal governmental agency in order to maintain compliance with their laws and to successfully perform in the role.

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  The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.  Conditions may require the Company to modify this job description and the Company reserves the right to exercise its discretion to make such changes.

  Agilysys is an equal opportunity employer.  In compliance with Federal and State EEO laws, qualified applicants are considered for all positions without regards to race, color, gender, religion, national origin, ancestry, place of birth, age, marital status, sexual orientation, disability, or veteran status.

  EEO/AAP Employer

  M/F/V/D