Accountant - Full Time - Onsite in Cocoa, FL

For over 59 years, Aging Matters in Brevard has provided Brevard County seniors in need with life-sustaining services that allow seniors to age in place. Come onboard and join a team of passionate professionals seeking to develop innovative approaches to solving community problems through teamwork with staff, volunteers, and other community organizations. Are you looking to fulfill a life purpose and have what it takes?

If yes, come join our team in the role of ACCOUNTANT - FULL TIME - ONSITE AT COCOA OFFICE.

Aging Matters in Brevard is an Equal Employment Opportunity Employer and a Drug Free Workplace.

Job Relationships

Supervised by: Senior Director of Finance

Other Lines of Authority: President/CEO

Supervises: None

Job Summary

This position performs a variety of accounting functions with significant focus on General Ledger accounting. This position is also responsible for supporting the Senior Director of Finance conducting key activities such as Payables, Receivables, Fixed Assets, Account Reconciliations and Audits. It must also assist the Senior Director of Finance and President/CEO in various administrative and accounting tasks for the agency.

Essential Duties and Responsibilities

Payables

• Monitor purchase request for operational or asset needs.
• Verify appropriate level of authorization, properly code invoices and input invoices into accounting system
• Communicate with vendors to inquire about payment status and resolve any discrepancies
• File Accounts Payable paid invoices
• Track and resolve outstanding payment issues
• Manage on a weekly basis the scheduling and preparation of checks ensuring timely payment to vendors according to management guidelines
• Monitor petty cash requisitions for events as needed
• Prepare all EOM accrual and adjustment JE for payables

Receivables

• Oversee the preparation, execution, and recording of deposits, ensuring accurate journal entries and transferring data to cash receipts bank worksheets
• Receive payments/donations from vendors, clients and donors either in person, by mail or by phone as required
• Assist the Development Team in maintaining an accurate donor database
• Process Manage Care Billing, CCE clients and private account invoices Then, follow-up on Aged Receivables with Program Directors
• Prepare monthly reporting of local grants for billing
• Process billing invoice for catering, kitchen services and local grants
• Renew annual contracts to our Kitchen clients
• Collect private pay payments over the phone and assist answering incoming client payment calls for the agency
• Prepare monthly merchant fee analysis.
• Works onsite during agency events to support the finance team with cash handling and payment processing

Grants

• Track and assist with monitoring of all local grants
• Assist in the search and application of grants to support all programs
• Cross Train and assist on the federal grant monthly reporting
• Assist in the monitoring and reporting of units to bill on federal grants
• Assist in automating standard operating procedures (SOPs) for compliance with the grants

Fixed Assets/Inventory

• Register assets in ERP system
• Maintain the fixed asset register, tracking additions, disposals, and depreciation
• Run end of the month depreciation on assets
• Audit at the end of year physical assets against still active assets on the books
• Report on assets for tax purposes

End of Month - Closing Cycle

• Perform monthly reconciliation of subsidiary ledger accounts
• Perform monthly allocation JE's
• Management and Report on Depreciation of Fixed Assets
• Prepare monthly journal entries such as Prepaid, In-Kind, Revenue and Expense Allocations, etc. for month end closing
• Run Aged Receivable statements and release AR collection updates
• Prepare reports and perform other duties/projects assigned by the Senior Director of Finance
• Provide oversight and back-up assistance to Finance staff as needed
• Prepare necessary reports for year-end audit and assist auditors as requested
• SOP's - Evaluate and Update procedures for the finance, accounting, and payroll areas at least 3 times per year

Time Allocation for Duties:

• Refers to the most recent grant application, if applicable

Education

• B.S. Degree in Accounting, Finance, or related field.

Experience

• 3-5 years’ experience with accounting is required. Experience in non-profit accounting is highly desired.
• 3-5 years of General Ledger and Journal Entries experience is preferred.
• Knowledge of general office functions.
• Strong understanding of General Accepted Accounting (GAAP) principles
• Must have intermediate-advanced level Excel skills.
• Excellent analytical skills and ability to resolve complex problems.
• Knowledge of MS office products, Internet research options and volunteer databases and other basic office equipment.
• Experience with the retired and senior population preferred.

Skills/Competency Requirements

• Must be highly organized, self-motivated, and have excellent interpersonal skills.
• Must have the strong ability to manage time, prioritize tasks, and meet deadlines.
• Must be able to communicate clearly and concisely, both orally and in writing.
• Must be able to manage and maintain confidential and protected client information.
• Must maintain accuracy when recording transactions and preparing reports.
• Must have the capacity to review and analyze financial data to detect discrepancies and/or inconsistencies.
• Must have knowledge of accounting principles (CAAP/IFRS), advanced excel skills, and experience with accounting software (MIPs, NetSuite, etc).
• Must be open to cross train with certain Payroll Accountant and Senior Accountant tasks.

Risk Exposure

• Low Risk

Working Environment

• Works indoors in office environment.

Physical Requirements

• Ability to participate in physical activity.
• Ability to do moderate bending, lifting, and standing on a regular basis.
• Ability to be sedentary for an extended period of time.

Emergency Disaster Assistance

As part of the obligation of the agency, all employees, unless otherwise specified, may be required to be available prior to, during and post disaster. Assignments, as required, will be issued in accordance with directives from Senior Resource Alliance, Brevard County Government, and agency Administration.

Qualifying Statements

A review of this description has excluded marginal functions of the position that are incidental to the performance of fundamental job duties.

This job description in no way states or implies that these are the only duties to expect of the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills and/or ability. To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently.

This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Job Type: Full-time

Pay: $24.00 per hour

Expected hours: 37.5 per week

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $24