What are the responsibilities and job description for the Assistant Director of Admission Operations position at Agnes Scott College?
Office: Admission
Reports to: Director of Admission Operations
Work Period: 12-month
Hours: Full-time
Overtime: Exempt
Job Grade: 7
General Summary: Collaborates with the Director of Admission Operations to assist with the on-going development and maintenance of the College's recruitment software (Technolutions Slate) to ensure that it supports departmental objectives and information management needs. Manages applicant credentialing and helps the Director of Admission Marketing execute the admission communication flow. Assists with internal and external reports as needed. Reports to the Director of Admission Operations or other designated person and works with co-workers, faculty, staff, students, applicants for admission and third-party vendors to maintain the orderly operation of the Office of Admission Operations.
Essential Job Functions:
- Works with the Director of Admission Operations to design, build, maintain and improve functionality within Technolutions Slate to enhance new student enrollment.
- Creates ad hoc reports for third-party vendors to support recruitment efforts.
- Stays informed of new technologies by participating in professional development opportunities.
- Maintains undergrad and graduate prospect and applicant data.
- Evaluates applicant credentials for accuracy and validity.
- Collaborates with the Director of Enrollment Marketing to execute communication flow to prospects and applicants.
- Assists with coordination of administrative computing (Ellucian Colleague) procedures.
- Provides training and technical support to admission staff on the use of Slate.
- Assists in the preparation of weekly and annual reports.
- Recruits, trains and supervises student assistants.
REQUIREMENTS
Education: Bachelor's degree required
Experience: Minimum of 3 years of experience with college admission and recruitment experience preferred. Minimum of 2 years of experience working with relational databases and reporting tools. Occasional evening and weekend work is required.
Knowledge/Skills/Abilities:
- Proficiency in Microsoft Office Suite. Good Excel skills are essential.
- Demonstrated experience with data analysis, database management (Ellucian Colleague preferred), software systems (Technolutions Slate preferred), and reports.
- Strong communication skills, both verbal and written.
- Strong proofreading skills to facilitate clear and concise, grammatically correct business correspondence and marketing materials.
- Demonstrated ability to troubleshoot and problem solve in a technical environment.
- Demonstrated ability to work independently and to maintain confidentiality.
- Ability to function as an effective team member in a high work volume office.
- Ability to adapt to a constantly changing work environment.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional moving of light objects. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
APPLICATION PROCESS
Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxed submissions please.
EEO
Agnes Scott College does not discriminate on the basis of, race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity and gender expression or any other characteristic protected by law in its employment. Agnes Scott College has a strong commitment to diversity and urges members of underrepresented groups to apply.
Health & Safety Measures
All persons hired by Agnes Scott College must submit proof of COVID-19 vaccination prior to starting employment unless they have been granted an exemption based upon a medical or religious reason.
