What are the responsibilities and job description for the Executive Assistant position at Agribusiness & Water Council of Arizona?
Job Summary
The Agribusiness & Water Council of Arizona is searching for a full-time, salaried Executive Assistant. The Executive Assistant will work closely with the Executive Director and ABWC Board of Directors to meet the goals and objectives of the organization. We are looking for someone who is a self-starter, well organized, detail oriented, motivated, media savvy and customer service oriented. Some overnight travel and weekends will be required.
The successful candidate will work as part of a collaborative and supportive team environment, under the supervision of the Executive Director with the responsibilities below but are not limited to the following:
- Provides administrative, technical and communications support to ensure efficient operation. This includes managing phone calls, dictating notes during monthly Board of Director meetings, making travel arrangements, and managing schedules.
- Assist in preparing the monthly Board of Director’s meeting materials, coordinating all virtual and technical connections during meetings.
- Maintain the ABWC membership database, communicate information, monitor payments, facilitate deposits, manage event registrations and yearly dues renewals.
- Assist with the facilitation of all ABWC events. Including the promotion of ABWC activities on the organization’s website and social media platforms.
- Assist with preparing various reports and applications, such as newsletters, blog information, yearly membership directory, etc.
- Support the team by performing tasks related to the organization and perform other duties and responsibilities as assigned.
Required Qualifications:
- Exhibits excellent and professional verbal and written communication
- Demonstrated ability to be a self-starter, take direction, and be coachable
- Detail-oriented, willing to learn, and have the discipline to work independently
- Relevant education, experience, and/or skills related to the job description
- Familiarity with standard office equipment
- Typing speed of 50 words per minute with a high level of accuracy
- Experience with customer service and some bookkeeping
- Experience with maintaining a Go Daddy website, facilitating virtual meetings using Zoom and Teams.
- Proficiency using programs such as Constant Contact, Power Point, Publisher, and GIMP.
- Ability to work in a fast-paced environment and handle multiple tasks simultaneously
- Valid driver’s license and current automobile insurance. Must be available as needed for work travel.
- Mileage reimbursement will be provided.
- High School Diploma
Preferred Qualifications
- Strong understanding of utilizing technology to create successful meetings and customer relations management
- Competence in Microsoft Office Programs including Excel, Word, Access, Power Point and Publisher
- Competence in Google Docs, database management, Website maintenance and building skills
- Competence in QuickBooks accounting software.
Location: The office is located in Mesa, Arizona, and this is an on-site office environment.
Work Schedule: Full-time, salaried position with regular business hours 8:00 a.m. – 5:00 p.m., Monday through Friday. An early 6:00 a.m. start time and occasional night or weekend may be required depending on an event and/or monthly Board of Director’s meeting.
Must be able to drive, stand, and sit for extended periods of time and be able to lift 25 lbs. All employees will be subject to a background check.
Compensation: Based on experience
Benefits: Paid training, some schedule flexibility, paid sick time, paid holidays and vacation time.
How to apply: Email a cover letter, resume, and references in one pdf document to Stephanie Dubien: stephanie@agribusinessarizona.org
The position will remain open until it is filled.
Job Type: Full-time
Pay: $51,461.00 - $54,976.00 per year
Benefits:
- Paid time off
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $51,461 - $54,976