HR Coordinator

Purpose of Your Job Position

The primary purpose of your position is provide administrative support to the Facility’s Business Office Manager on all personnel matters and assist with payroll processing.

Delegation of Authority

As Human Resources Coordinator you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Function

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

• Perform customer service functions by answering employee requests and questions.

• Conduct benefits enrollment for new employees.

• Verify and maintain I-9 documentation.

• Submit the online investigation requests and assists with new employee background checks.

• Update Human Resources systems with employee change requests and processes paperwork.

• Assist with processing employee terminations.

• Assist with the preparation of performance review forms.

• Assist Business Office Manager with various research projects and/or special projects.

• Assist with recruitment and interview process.

• Schedule meetings and interviews as requested by the Human Resources Director.

• Photocopy, fax documents and perform other clerical functions.

• Edit work for spelling and grammar.

• Present numerical data effectively.

• File papers and documents into appropriate employee files.

• Assist or prepare correspondence.

• Prepare new employee files.

• Process mail.

• Maintain job applications for personnel eligible to work in the Facility. (e.g., job applications, resumes, reference checks, etc., of those persons meeting the eligibility requirements for the position in which they applied.).

• Maintain confidentiality of all pertinent employee information in accordance with the Facility’s established policies governing the release of information.

• Ensure that the Facility complies with current applicable federal and state employment regulations regarding wages, overtime, work hours, workers’ unemployment compensation, etc.

• Ensure hiring and discharge procedures comply with established policies and procedures.

• Provide public information (i.e., verification of employment, wages, etc.), in accordance with current laws, regulations, and guidelines governing such matters.

• Represent the Facility at and participate in meetings, as directed.

• Maintain employee bulletin boards.

• Ensure payroll processing is completed in a timely and accurate manner.

Committee Functions

• Serve on various committees, as directed by the Administrator.

Personnel Functions

• Assist Business Office Manager in arranging for pre-employment tests, physicals, X-rays, HBV vaccinations, etc., as outlined in our Human Resources policy manual.

• Process (or, when applicable, assist Business Office Manager in processing) all newly hired personnel information and all change of status data.

• Ensure that employee licenses and certifications are up to date and on file.

• Ensure that nurse aide data is verified or submitted to the Nurse Aide Registry on a timely basis.

• Maintain attendance records and records of counseling, warning, and other disciplinary action taken against employees.

• Arrange and process employee FMLA and other leaves of absence (as applicable.)

• Conduct exit interviews.

• Monitor unemployment claims and assist the Facility with appeals.

• Maintain a good employee relations program that serves the best interest of the Facility and community alike.

Staff Development

• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in personnel matters, as well as to maintain a professional status.

• Attend and participate in Facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).

• Ensure that appropriate training records are maintained for staff personnel.

Safety and Sanitation

• Ensure that all Facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection and prevention, smoking regulations, infection control, etc.

Resident Rights

• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information to the Privacy Representative.

• Ensure that newly hired personnel receive a copy of our Facility’s resident’s rights.

• Must adhere to all HIPAA requirements.

Working Conditions

• Works in office areas as well as throughout the Facility.

• Is involved with residents, personnel, visitors, government agencies or personnel, etc., under all conditions and circumstances.

• Attends and participates in continuing educational programs.

• Is involved with government agencies or personnel under all conditions and circumstances.

• Maintains a liaison with department directors concerning personnel matters.

Education

• Must possess, as a minimum, a high school diploma or GED equivalent.

Experience

• Must have, as a minimum, one (1) years’ experience in Human Resources Administration.

Specific Requirements

• Must possess a thorough knowledge of the laws, regulations, and guidelines concerning personnel administration in nursing care facilities.

• Must be able to read, write, speak, and understand the English language.

• Possess the ability to make independent decisions when circumstances warrant such action.

• Knowledgeable of administrative practices and procedures, as well as laws, regulations and guidelines pertaining to employment law, wage and hour rules, labor relations, OSHA, Privacy Act, etc.

• Must possess leadership ability and the willingness to work harmoniously with and supervise other personnel.

• Ability to plan, organize, develop, implement, and interpret the Human Resources programs, goals, objectives, policies and procedures of the Facility.

• Must have ability to act as liaison between personnel and management.

• Must maintain the care and use of administrative supplies, equipment, etc., and maintain the personnel department in a clean, safe, and attractive manner.

• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing personnel practices.

• Must be able to communicate personnel policies, procedures, regulations, reports, etc., to staff members and government agencies or personnel.

Physical and Sensory Requirements

(With or Without a Reasonable Accommodation)

• Must be able to move intermittently throughout the workday.

• Must possess sight and hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

• Must meet the general health requirements set forth by the policies of this Facility, which may include a medical and physical examination.

• Based on the Occupational Safety and Health Administration's Guidelines for Nursing Homes Ergonomics for the Prevention of Musculoskeletal Disorders and the American Conference Governmental Industrial Hygienists' Threshold Limit Values for Lifting the Facility has identified that this job may require the lifting of residents, equipment, or other objects. Accordingly, this job may require a minimum of 5 pounds and a maximum of 25 pounds lifting, periodically and or as needed.