Administrative Operations Assistant - Manhattan

Company Description

AHRC New York City is one of the largest providers of services for children and adults with developmental disabilities in New York City. Our mission is to advocate for people with intellectual and developmental disabilitiesto lead full and equitable lives.

Job Description

AHRC NYC is looking to hire an Administrative Operations Assistant (AOA) for their Manhattan Day Program.The AOA position has an annual

Salary:$35,000 per year. In addition, this positioncomes with a comprehensive Benefit package that includesFULL MEDICAL INS. PAID BY AHRC at NO COST TO YOU! See more Benefit information below

Schedule: Monday-Friday 8:30am-4:30pm (35hrs/per week)

The AOA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the AOS performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

General Responsibilities

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.
  
  

Qualifications

Qualifications

• High School Diploma or G.E.D. plus 1-3 years of related work experience, or anAssociate'sor Bachelor's degree plus 6 months -1 year of related work experience, or an equivalent combination of education and experience.
• Must have basic computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
• Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy.
• Good interpersonal and communication skills are required.
• Experience workingwith individuals with developmental disabilitiespreferred.
  
  

Additional Information

Benefits:

• Full Medical Paid by Company NO COST FOR YOU!(single & family plans)
• 403(b)
• 403(b)matching
• Dental insurance
• Employee discount
• Health savings account
• Life insurance
• Paid time off (sick, personal and vacation)
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance
  
  

All your information will be kept confidential according to EEO guidelines.