Underwriting Assistant

About the company

AIA Surety is the one of the nation’s most innovative and fastest growing sureties. Formed in 2003 as an alliance of three of the insurance industry’s oldest and most experienced companies, AIA prides itself on its unique ‘service-focused” approach to business. This includes providing agents with the knowledge, tools and resources they need to not only differentiate themselves in the marketplace, but more importantly, to grow their business and succeed.

With a broad portfolio of diverse surety products and innovative and technological solutions, AIA Surety is committed to delivering the future of surety to its family of agents, brokers and partners. AIA Surety is headquartered in Westlake Village, California, and services both the US and Canadian Insurance markets.

This position will be working for the Allegheny Casualty line of business located in the Bernardsville, New Jersey office.

Job Responsibilities

·    Process bond reinstatements, renewals, riders, and cancellations

·    Review and audit Federal Motor Carrier Safety Administration (FMCSA) bond submissions

o    Review bond documents to ensure the submission is complete

o   Audit documents to ensure there are no discrepancies or inconsistencies

o   Audit/verify the authenticity of IDs provided

o   Conduct background business searches on new brokers

o   Upon receipt of all required documents, submit Freight Broker Bond (BMC-84) filings via the FMCSA filing

system and assist with the BMC-84, freight broker bonds submissions

o   Ensure all bond documents are uploaded to our bond database

o   Ensure all files are maintained on the Company’s server

·    Process Freight Broker Bond cancellations (BMC-36) via the FMCSA filing system upon request

·    Process bond renewals upon request

·    Conduct routine audits of bond files as needed

·    Run Ad hoc reports as needed

Qualifications

               Education Requirement(s)

·        AA/AS degree preferred or equivalent work experience

Experience Requirement(s)

·        One to three years previous experience servicing clients/customers

·        Experience handling multiple accounts/clients/customers

·        Surety or Insurance experience preferred

               Personal Attributes

·        Confidentiality and professionalism a must

·        Excellent communication and interpersonal skills

·        Ability to foster strong relationships, critical thinking and out of the box problem solving

·        Team player mentality

·        Strong organizational and time management skills

·        Ability to prioritize tasks and take accountability

               Job Specific Skills

·        Proficiency with MS Outlook, Excel, and Word

·        Knowledge of Federal Motor Carrier Safety Administration (FMCSA) system

·        Knowledge of general office equipment, copier, fax, MFD

·        Must have excellent written and verbal communication and strong attention to detail

·        Must be fluent in English

·        Will use internal databases (i.e. Accolade)

Physical Requirements/Working Conditions

·        Stand/Sit – Must be able to remain in a stationary position 50% of the time

·        Walk – Needs to maneuver within assigned work location

·        Use hands/fingers to handle/feel – Constantly operates a computer, phone system and other office productivity machinery

·        Climb (stairs/ladders) – Occasionally ascends/descends stairs to enter NJ facility (when applicable)

·        Stoop/Kneel/Crouch – Occasionally positions self to reach files

·        Talk/Hear – Frequently communicates with agents/customers and home office; must be able to exchange accurate information in these situations

·        See/Vision – Constantly inspect mail, paperwork and documents

·        Lift – Occasionally lift items up to 25 lbs

Equal Opportunity Employer

AIA is an Equal Opportunity Employer. At AIA, we believe ensuring a diverse, equitable, and inclusive workplace is not just an ideal to strive for; it is right, necessary, and our responsibility as humans.  We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions, or any other protected status.

Applicants with Disabilities

Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.

Benefits Offered

·        401(k)

·        Medical, Dental and Vision insurance

·        Employee assistance program

·        Life insurance

·        Paid time off

·        Paid holiday(s)