Accounting Coordinator, Center for Housing and Health (CHH)

AIDS Foundation Chicago (AFC) mobilizes communities to create equity and justice for people living with and vulnerable to HIV, chronic conditions, and housing instability. Through advocacy, direct services, and strategic partnerships, AFC works to improve health outcomes and promote housing stability across Illinois.

The Accounting Coordinator ensures accurate and efficient financial processing for the Center for Housing and Health (CHH), a subsidiary of AIDS Foundation Chicago (AFC). This role is responsible for managing accounts payable, processing check runs, reconciling financial records, and maintaining financial documentation—all essential to supporting CHH’s work in improving housing and health outcomes for people living with and vulnerable to HIV and chronic conditions.

Beyond processing transactions, this role plays a crucial part in ensuring that CHH’s housing and health programs operate smoothly, making a direct impact on people experiencing housing instability and chronic health conditions. The ideal candidate is detail-oriented, organized, and committed to financial accuracy, ensuring compliance while collaborating with vendors, financial institutions, and internal teams. If you are looking for a purpose-driven accounting role where your work directly supports programs that change lives, we encourage you to apply.

This is an hourly position with a minimum annual salary of $50,000.

Essential Functions and Responsibilities

Accounts Payable & Check Processing

• Process, distribute, and electronically scan documentation for:

CHH accounts payable

CHH rent and utility payments

Other CHH expedited check runs

• Monitor & maintain the CHH accounts payable inbox
• Maintain vendor records, ensuring accurate database entry and periodic clean-up
• Process and upload weekly check payments via the online banking portal
• Manage check voids, including processing cancellations in the accounting system and bank portal
• Clear CHH bank account checks in the accounting database on a daily basis
• Reconcile client match rent checks each month
• Update and maintain accounts payable tracking worksheets

Financial Compliance & Reconciliation

• Support annual audit requests by preparing relevant financial documentation
• Assist with monthly reconciliations and financial reporting tasks
• Ensure compliance with financial policies and internal controls

General & Administrative Support

• Assist with organization-wide activities, including the AIDS Run & Walk and Annual Meeting
• Maintain confidentiality of financial information in accordance with AFC’s policies
• Perform other accounting-related duties as assigned

Supervisory Responsibilities

None

Experience and Education

Minimum Qualifications

• Associate’s degree in accounting or related field
• 2 years of experience in accounting, with a focus on accounts payable
• 1 years of experience using Excel (e.g., formulas, spreadsheets for reconciliations)

Preferred Qualifications

• Bachelor’s degree in accounting
• Experience with Blackbaud’s Financial Edge software

Knowledge, Skills and Abilties

• Workflow management & multitasking
• Excel & database proficiency
• Time management & deadlines
• Confidentiality & compliance awareness
• Eagerness to learn and adapt, as multiple team members will be involved in training
• Ability to problem-solve independently while knowing when to escalate issues
• Strong attention to detail and ability to work with high-volume financial transactions
• Effective communication and collaboration with internal teams and external vendors

Work Environment & Physical Demands

• Hybrid schedule – In-office 3 days per week (subject to change based on organizational needs)
• General office environment, with tasks requiring extended periods at a computer or workstation
• May involve light lifting (up to 25 lbs.) for financial records or office materials

Benefits Offered

We are proud to offer a comprehensive benefits package designed to support our employees’ well-being and work-life balance, including:

• Health Insurance: Multiple health plan options, including HMO and PPO, with some plans available at no cost for qualifying employees
• Dental and Vision Insurance: Comprehensive dental coverage with minimal employee contribution and affordable vision insurance options
• Retirement Savings: Eligible employees can join AFC’s retirement plan and make Roth or pre-tax contributions directly from their paycheck
• Paid Time Off: Generous PTO policy to support personal time and well-being
• Flexible Scheduling: Options for hybrid, remote, or on-site work models tailored to individual needs
• Life and Disability Insurance: Employer-paid basic life and AD&D insurance, along with short- and long-term disability coverage
• Employee Assistance Program (EAP): Confidential resources for personal and professional support, including mental health services
• Additional Perks: Access to a Flexible Spending Account (FSA), pet insurance, legal assistance, and a discount program with over 300,000 vendors