HOPWA Financial Assistant

Program: HOPWA (Housing Opportunities for Persons with AIDS)

Position: Financial Assistant

RESPONSIBILITIES

Responsibilities of the Financial Assistant include, but are not limited to:

· Prepare and submit grant funding reimbursement requests to outside funders, providing proper documentation to ensure prompt payment.

· Administer the accounts payable process, ensuring accuracy in the coding of invoices and check payments.

· Correspond with landlords and vendors; respond to inquiries to resolve billing discrepancies.

· Monitor and track outstanding receivables and reimbursements.

· Organize filing system, maintain vendor records and update organization and vendor records as needed.

· Coordinate with HOPWA staff to ensure appropriate flow of housing funds.

· Review financial transactions and accounting of grant disbursements to ensure compliance with federal and state accounting and procurement standards.

· Maintain time reporting system to allocate payroll expenses to various funding sources and programs.

· Prepare standard and custom reports and conduct various detailed financial analysis on a monthly, quarterly, and annual basis for management, the Board of Directors and outside funding agencies.

· Assist with implementing and maintaining internal financial controls and procedures.

· Assist with annual year-end audit process and provide documentation in response to requests for financial information.

· Prepare analytical reports of various housing projects and expenses to ensure proper allocation of project disbursements to various grants, loans or internal funding resources.

· Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations, and maintain solutions to business and financial problems.

· Quality Assurance for supporting documentation in state database.

· Assist case managers with voucher entries and progress notes in state database.

KNOWLEDGE, SKILLS, and ATTRIBUTES:

· Proficiency with Microsoft Excel is required.

· Experience using QuickBooks or other accounting software is preferred.

· Working knowledge of fund accounting principles pertinent to non-profit and governmental accounting preferred.

· Previous federal and state grant experience desired, preferably in the housing industry.

· Ability to work independently while managing multiple projects with committed deadlines.

· Excellent written and verbal communication skills.

· Highly organized and detail-oriented.

Job Type: Full-time

Salary: $31,000 - $32,000.00

Benefits:

· Dental Insurance

· Health Insurance

· Life Insurance

· Retirement Plan

· Vision Insurance

· Paid Sick Leave

· Vacation Time

Schedule:

Monday to Friday

Education:

Associate’s Degree (Preferred)

Experience:

· Microsoft Excel: 2 years (Required)

· Records management: 2 years (Required)

· QuickBooks: 1 year (Preferred)

Job Type: Full-time

Pay: $31,000.00 - $32,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $31,000 - $32,000