Special Education Clerk (8 Hours/185 Days)

Position Title: Special Education Clerk

Department: School

Reports To: Principal

FLSA Status: Non-Exempt

SUMMARY:

Ensures management and support of Special Education and Section 504 paperwork maintaining compliance with federal, state, and local requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Completing and/or managing the upload of paperwork in Enrich as requested by the special education team leads and/or 504 coordinator in the school (i.e. meeting notices, contact logs, verification of accommodations, ISS service logs, etc.)
• Conducting paperwork audits, maintaining an audit log, and submitting paperwork to the district office
• Communicating with parents and other stakeholders (i.e. schedule meetings, complete necessary screenings, interviews for rating scales/forms, etc.)
• Support parent intakes after a referral is made
• Pull caseload reports monthly to check for compliance (i.e. caseload numbers, discipline, timelines, etc.)
• Maintain student information in Enrich
• Monitor other systems for student information and provide feedback to team leads/coordinators (i.e. discipline days of removal, frequent absences, grades, “on-track for graduation,” IGPs, etc.)
• Support School Testing Coordinator with planning for the implementation of accommodations
• Support maintenance of accurate EFA rosters and student PowerSchool coding
• Support maintenance of accurate budget codes for school staff, including supporting HR paperwork (i.e. PAFs, requisitions, etc.)
• Managing, organizing, and submitting paperwork for students with disabilities to participate in field trips and other off campus events
• Submitting orders for materials and supplies
• Maintain confidentiality for HIPPA and FERPA
• Performs other related tasks as assigned by the Principal.

JOB SPECIFICATIONS

EDUCATION and/or EXPERIENCE:

Strong data skills required. Knowledge of Enrich, Powerschool, Microsoft Office software applications, and database program applications.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

CERTIFICATES, LICENSES, REGISTRATIONS:

Not applicable

SUPERVISORY RESPONSIBILITIES:

Not applicable

LANGUAGE SKILLS:

Advanced knowledge of Business English, spelling, punctuation, mathematical computation and possession of an excellent vocabulary. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write and/or type routine reports and correspondences. Ability to speak effectively to parents and other stakeholders.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions, and decimals. Application of percentages, ratios, and proportions to practical situations is required.

REASONING ABILITY:

Ability to interpret and carry out instructions furnished in written, oral, diagram or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to analyze information and use logic to address work related issues and problems. Ability to quickly assess employee, departmental, and administrative needs and provide timely feedback. Ability to analyze varied functions, processes and tasks for the preparation of varied and complex records and reports.

Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment such as typewriters, calculators, and word processors. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software. Knowledge in maintaining confidentiality of information of a sensitive and confidential nature. Ability to type clear copy at the minimum required rate. Ability to create electronic reports and presentations, use the internet efficiently, communicate electronically via e-mail, and manage electronic data and files in an organized manner.

OTHER SKILLS and ABILITIES:

Ability to perform duties with awareness of all district requirements and Board of Education policies.

Ability to operate a personal computer and related software. Ability to work independently, with limited supervision. Ability to develop effective working relationships with students, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to develop effective working relationships with staff and district employees. Proficiency with Microsoft applications such as Excel, Word, and PowerPoint required. Ability to perform duties with a high level of detail and accuracy. Ability to self-monitor and manage multiple tasks while working individually and with members of a group.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will occasionally lift and/or move up to 25 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Routine local travel is required. Duties of the job require frequent use of a computer monitor and related equipment.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment with limited exposure to environmental conditions. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day. Frequent interruptions and immediate attention to unexpected situations are expected.

TERMS OF EMPLOYMENT:

185 Days/ 8 Hours

Clerk & Office Staff Pay Scale

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

EVALUATION:

Performance of this job evaluated annually according to Board Policy.

DISCLAIMER STATEMENT:

The information contained in this job-description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.