Marriott Ann Arbor Ypsilanti at Eagle Crest - Purchasing Coordinator

The Purchasing Coordinator is responsible for handling purchasing functions, maintaining an effective filing system and assisting in obtaining bids for hotel supplies. He/she is also responsible for optimizing the effectiveness in providing the hotel with the best prices for the best products and contributing to the overall profitability of the hotel.

QUALIFICATIONS:

• High School diploma or equivalent and/or experience in a hotel or related field preferred.
• Progressive experience in a hotel or college related courses preferred.
• Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must routinely meet deadlines.
• Must be able to multi task.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.

RESPONSIBILITIES:

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Aimbridge Hospitality standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working (per brand standards).
• Maintain a warm and friendly demeanor at all times.
• Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Maintain and control issuance and filing of all Purchase Orders and supporting documentation, to include inputting all information into the computer.
• Check all Purchase Orders (PO's) received by the department to ensure it has been authorized, signed, price checked and assigned to an authorized vendor.
• Answer department's phone and respond to vendors, guests, and employees' needs.
• Assist in the regular bidding process associated with non-food and beverage products, i.e. basic office supplies and furniture, maintenance and cleaning supplies, food and beverage equipment, etc.
• Assist Purchasing Director in the preparation of interdepartmental or external correspondence.
• Maintain and organize all bid records for easy reference to historical information.
• Maintain a current list of all hotel approved vendors, which include their products, most recent pricing, contact name, phone number and related order history.
• Ensure training in proper receiving procedures to ensure freshness of products.
• Assist in month-end or quarterly inventories as required by supervisors.
• Assist in maintaining office supplies storage room. Open the room on certain scheduled days or times, if necessary.
• Attend training/meetings as required by management.
• Perform other duties as requested by management.

PROPERTY INFORMATION:
Located a 5-minute walk from Ford Lake, this hotel has air-conditioned guestrooms with marble bathrooms and luxury bathroom amenities. Lavish hotel amenities include a hot tub and an indoor pool. Open for breakfast and lunch, Bentley’s American Grille at Ann Arbor Marriott Ypsilanti at Eagle Crest serves a variety of American dishes. Guests can also dine in The View restaurant, offering cocktails and local and international meals in a contemporary atmosphere.