What are the responsibilities and job description for the Receptionist position at AIMED Human Services?
Join a dynamic team committed to providing extraordinary support to individuals with intellectual and developmental disabilities. Since 1998, we’ve committed to meeting the personal needs of individuals and families with excellence and breaking the barriers to independence. AIMED is a growing organization dedicated to quality, honesty and ethics in supporting our participants and each other.
General Description of Duties and Responsibilities:
As a receptionist you will be the first point of contact for AIMED and you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with professionalism, high quality and in a timely manner.
Duties and responsibilities
- Manage visitors by greeting, welcoming, directing and announcing them appropriately
- Answer, screen, and forward any incoming phone calls while providing basic information when needed
- Receive and sort daily mail/deliveries/couriers
- Maintain security by following procedures and controlling access
- Update appointment calendars and schedule meetings/appointments
- Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
- Data entry as needed
- Prepare Orientation packets and site binders
- Create files and file documents
- Update and remove files as needed
- Schedule Zoom interview and send calendar invites to all parties
- Assist HR Team with various tasks for orientation as needed
- Other duties as assigned, which may include running errands to various sites
Qualifications
- Proven working experience in similar role
- Proficient with Microsoft Office Suite (word and excel)
- Professional appearance
- Solid communication skills both written and verbal
- Ability to be resourceful and proactive in dealing with issues that may arise
- Ability to organize, multitask, prioritize and work under pressure
- Associates in business Preferred or High school degree with at least 2 years experience in an office environment.
- Driver’s license or reliable transportation required
AIMED is an equal opportunity employer
