What are the responsibilities and job description for the Service Director position at AION Management?
Job Summary
Under the direction of the Regional Service Director, the Service Director will work at various communities in the portfolio on an as needed basis. This employee will fill in for permanent openings or provide assistance at struggling communities. In general, the Service Director is responsible for all physical aspects of the apartment community, coordinating and performing maintenance and repair services, ensuring curb appeal and quality of apartment homes, responding to customer service requests, and adhering to all safety policies.
Essential Duties And Responsibilities
Under the direction of the Regional Service Director, the Service Director will work at various communities in the portfolio on an as needed basis. This employee will fill in for permanent openings or provide assistance at struggling communities. In general, the Service Director is responsible for all physical aspects of the apartment community, coordinating and performing maintenance and repair services, ensuring curb appeal and quality of apartment homes, responding to customer service requests, and adhering to all safety policies.
Essential Duties And Responsibilities
- Direct and oversee all aspects of maintenance of the community
- Schedule and perform preventative maintenance, inspections, nighttime lighting audits, and janitorial services
- Maintain accurate records for all services performed and contracts
- Walk the property daily to uphold curb appeal and monitor safety issue
- Schedule and coordinate apartment turns, including assistance with resident move out and apartment renovations
- Follow expense guidelines, monitor operating expenses, and make recommendations for cost saving strategies for the community
- Manage inventory and storage area, purchasing adequate maintenance materials for service requests and apartment turns, keeping an accurate log of supplies
- Communicate and advise Business Manager on recommendations for capital improvements and maintenance requirements for annual budget
- Coordinate all contracted services. Solicit and analyze bids, assess work once completed, and track invoices to guarantee timely payment
- Supervise use of property golf carts if applicable
- Notify Business Managers with solutions for any safety or liability concerns as well as preventative maintenance needs
- Conduct and document weekly safety meetings including procedures, training, safety equipment, SDAs and use of equipment.
- Perform other duties as required
- Complete service requests from residents and team members in a timely fashion, in accordance with company policy
- Ensure excellent customer service with courteous and professional attitude toward all customers and team members
- Audit key tracking system daily and weekly
- Participate in after-hours emergency requests and ensure property staff coverage 24 hours a day, 7 days a week
- Support and assist Regional Service Director and Business Managers with new hire selection
- Train, coach, and mentor team members, ensuring appropriate training is received
- Create a team environment: hold weekly team meetings; manage by goals, open communication
- Generate work and on-call schedule for service employees
- Provide ongoing feedback to team members. Evaluate team members through scheduled formal written performance reviews. Take corrective action as necessary according to company policy
- Provide recommendations for compensation adjustments, promotions, and terminations
- High school diploma or equivalent
- CFC Certification Universal
- Valid Driver’s License
- 5 years’ experience in maintenance and repair for apartment communities
- 3 years’ supervisory experience
- Strong computer skills and proficiency in Microsoft Office
- Excellent English communication skills, both verbal and written.
- Ability to walk the grounds and apartments, ascend stairs around the property, lift 60 lbs., climb ladders over 10 feet, and perform other general physical activities such as bending, kneeling, pushing
- Sufficient knowledge to thoroughly complete maintenance assessment up to the standards of Service Manager
