What are the responsibilities and job description for the Administrative Assistant position at AIPAC?
Summary: Our Baltimore office is looking for a dynamic professional with organizational skills to help with the day-to-day responsibilities of the office.
Detailed Duties:
The Administrative Assistant will be measured against effective execution of the following tasks and responsibilities:
- Donor record management including: managing and updating membership information into a national database, generating reports, processing donations and transactions and billing statements.
- Daily office operations including: answering phones, supply ordering and supply inventory maintenance, expense tracking, sending regional emails.
- Event support including: communication with vendors, managing event registration, preparation of materials and emails, staffing local and regional events as needed.
- Coordinate and execute regional mailings.
- Administrative support for professionals in the Mid-Atlantic, as needed.
- Other duties as assigned.
Qualifications/Skills:
- Bachelor’s degree preferred or commensurate experience
- At least 2 years of related experience
- Commitment to a strong U.S.-Israel relationship
Perform calmly and efficiently in high-pressure, fast-paced situations. - Possesses the ability to “think on one’s feet”, multi-task and make thoughtful decisions with little direction in high-stakes situations.
- Previous experience handling multiple, time-sensitive projects with overlapping deadlines.
- Exhibit significant attention to detail
- Ability to work well with staff and membership in a professional and positive manner
- Experience in non-profit environment preferred
- Strong technological proficiency required; Working knowledge of Microsoft Word, Salesforce, InDesign, Excel, and Outlook required
AIPAC offers a competitive and comprehensive benefits package that contributes to employees’ overall total compensation package. We are a hybrid company, with some days in an office and other days remote. AIPAC is an equal opportunity employer.
Posting Instructions:
- Please provide a cover letter with a resume to be considered. Incomplete applications with missing documentation will not be considered.
- If applying for more than one position, please use the 'Attachment' function to attach a position-specific cover letter.
- Please use your legal names when completing the employment application (No nicknames).
#LI-Hybrid
