Logistics Coordinator

Job Summary:

Buffalo Pumps is seeking a detail-oriented and proactive Logistics Coordinator to support and enhance our shipping and order fulfillment processes. This role plays a critical part in ensuring that all pumps and parts are accurately documented, labeled, and shipped according to customer and regulatory requirements. As a member of the Production Planning Department, the Logistics Coordinator will collaborate closely with manufacturing, sales, and shipping teams to manage outbound logistics, maintain accurate records, and deliver exceptional service to our global customer base.

Essential Duties and Responsibilities:

• Receive and record weights and dimensions for all outgoing parts and pumps.
• Utilize our ERP system to reserve parts for shipment, ensuring proper handling and packaging.
• Create and print packing lists and commercial invoices for shipments.
• Enter tracking information from daily shipping reports into ERP.
• Facilitate the photographing of marine and commercial pump orders prior to shipment.
• Monitor carrier performance, track open shipments, and ensure on-time delivery and freight compliance.
• Work with sales to resolve shipping discrepancies or urgent order requests.
• Collaborate with freight providers to schedule pickups, secure quotes, and confirm bookings.
• Help maintain inventory of shipping materials and coordinate restocking needs.
• Support internal process improvements related to shipping accuracy, customer documentation, and freight cost controls.
• Ensure compliance with DOT, ITAR, and international export regulations.
• Perform other duties and responsibilities as assigned by the Technical Operations Manager.

EDUCATION/EXPERIENCE

• Previous experience working with an MRP based production planning and scheduling system.
• Experience with preparation of freight/traffic paperwork, including export shipping papers.
• 1-3 years of experience in a shipping or logistics role is desired.