What are the responsibilities and job description for the Administrative Assistant / Customer Service position at AirLogix?
Job Title: Administrative Assistant
Location: Huntington, New York
Job Summary:
A Commercial HVAC/R company is seeking a versatile and proactive Administrative Assistant with a primary focus on supporting government and local agency client contracts. This role will also provide crucial support to management and account managers, handling various administrative tasks and ensuring smooth cross-functional communication.
Key Responsibilities:
Benefits:
Work Location: In person
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Location: Huntington, New York
Job Summary:
A Commercial HVAC/R company is seeking a versatile and proactive Administrative Assistant with a primary focus on supporting government and local agency client contracts. This role will also provide crucial support to management and account managers, handling various administrative tasks and ensuring smooth cross-functional communication.
Key Responsibilities:
- Government & Local Agency Contracts: Assist in managing the preparation, submission, and ongoing maintenance of government and local agency contracts, ensuring timely compliance with all regulations
- Support for Account Managers: Provide essential administrative support to account managers by organizing job schedules and communicating updates to clients
- Invoicing and Documentation: Prepare and manage invoices related to government contracts and service agreements, while maintaining accurate records and documentation
- Administrative Support: Handle routine office tasks such as answering phones, emails, organizing supplies, and managing office facilities as delegated by management
- Proven experience in an administrative or support role, with exposure to government contracts or the HVAC/refrigeration industry a plus
- Experience with prevailing wage is preferred
- Strong organizational and multitasking skills with a focus on project management and execution
- Excellent written and verbal communication abilities
- Proficiency in Google Suite (Docs, Sheets, Slides) and experience with CRM or contract management software
- High levels of responsibility, integrity, and accountability in managing tasks and client relations
- Ability to work independently and collaboratively in a fast-paced environment
- Professionalism and attention to detail in handling sensitive information and documentation
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
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