Marketing Operations Specialist

Summary: The Marketing Operations Specialist ensures the smooth execution of essential operational and logistical functions within the Marketing Department. This role focuses on financial reconciliation, event management, project management, fleet and insurance oversight, workflow optimization, calendar and contract management, and community engagement. By managing these critical functions, the Marketing Operations Specialist supports the efficiency and effectiveness of the marketing team, enabling the department to focus on strategic initiatives. This position requires a detail-oriented, organized, and collaborative individual with a knack for multitasking and problem-solving.

Job Description: The Marketing Operations Specialist plays a crucial role in ensuring the seamless execution of operational, administrative, and logistical tasks within the Marketing Department. This position requires a highly organized, detail-oriented individual with the ability to manage multiple responsibilities, maintain workflows, and support the team's efficiency.

Key Responsibilities

• Financial Management:
• Reconcile credit card transactions and invoices to ensure accuracy and timely processing.
• Collaborate with finance teams to resolve discrepancies and maintain financial compliance.
• Event Management:
• Coordinate and oversee logistics for internal and external marketing events, including vendor communication, scheduling, and on-site event support.
• Handle event logistics such as venue coordination, catering, transportation, and materials.
• Ensure alignment of event execution with the company's brand standards and goals.
• Provide post-event analysis and feedback to optimize future events.
• Project Management:
• Assist in managing cross-functional marketing projects to ensure deadlines and deliverables are met.
• Track progress and provide updates to stakeholders.
• Fleet and Insurance Management:
• Manage the department's vehicle fleet, including maintenance schedules and insurance compliance.
• Serve as the point of contact for fleet-related inquiries.
• Calendar and Contract Management:
• Maintain department calendars and schedule meetings to optimize team productivity.
• Route contracts for review and approval, ensuring adherence to company policies.
• Workflow and Process Maintenance:
• Maintain and optimize marketing operations workflows for efficiency and accuracy.
• Identify areas for improvement and propose solutions to streamline processes.
• Photography Coordination:
• Manage the scheduling and logistics of photoshoots, ensuring all deliverables align with brand standards.
• Liaise with photographers, internal teams, and external vendors.
• Community Relations:
• Facilitate local community engagement initiatives, serving as a representative for the marketing department in community-facing activities.
  
  

Qualifications:

• Strong organizational and time-management skills.
• Proficiency in project management tools and software.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Knowledge of marketing workflows and operations is a plus.
• Relevant work experience or demonstrated ability to perform the listed responsibilities effectively.
  
  

Competencies:

• Attention to detail.
• Problem-solving mindset.
• Strong interpersonal skills.
• Collaborative team player.
  
  

This role is ideal for someone who thrives in an operational support capacity and enjoys being at the intersection of planning, coordination, and execution.