What are the responsibilities and job description for the Office Assistant position at Airstream?
Office Assistant, Touring Coach Division
Job Summary & Responsibilities :
The ideal candidate is friendly and welcoming, an ambitious self-starter who can proactively anticipate needs before they are articulated, and who can solve problems quickly, efficiently, and with limited direction.
- Greeting visitors, complying with all security procedures, and directing them to the correct office
- Perform basic clerical duties (filing, making copies, etc.)
- Efficient and effective organization of all materials, correspondence, files, etc.
- Assist with meeting planning, organization, set up and execution (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile meeting materials)
- Manage outlook calendars, including scheduling meetings and appointments
- Respond to all customer inquiries in a polite and timely manner
- Assist with planning, organizing, and managing associate events and outside visitor events
- Setting up new suppliers
- Support with monthly credit card statement
- Order and stock office supplies
- Ship packages (UPS)
- Assist with picking up mail at the post office
- Coordinate travel arrangements
- Draft business letters
- Support all Airstream entities as needed
- Analyze data and create reports using Microsoft Excel
- Share data and reports with all levels of the organization
- Coordinate plant 6S activities
- Update key performance indicators
- Handle confidential information with discretion
Requirements :
Intermediate Excel skills, such as VLOOKUP, HLOOKUP, and Pivot Tables
