Project Control Specialist - AIT

Summary

This position is primarily responsible for providing financial and business operations support for strategic initiatives related to process documentation. The Project Control Specialist will assist and lead internal process documentation to standardize operational performance. The specialist will also assist with developing and maintaining Project Data Sheets, CRM updates for bids and proposals, and other project-related data maintenance. The specialist will also assist Project Managers with monthly activities such as estimate at completion review, timely client invoicing, and Accounts Receivable follow-up.

This position will also perform a variety of financial studies to analyze and report on key metrics and create and maintain financial reporting analysis. The Project Control Specialist requires skills in, sound judgment, excellent communication skills, organizational knowledge, and self-management.

The salary range for this position is $71,979-$87,815/year.

Essential Duties and Responsibilities (including but not limited to):

• Read, interpret, and analyze Request for Qualifications (RFQ)/Request for Proposal (RFP) requirements
• Support invitation to bid (ITB) opportunities
• Coordinate with in-house staff and team members to obtain their timely proposal submissions
• Assist with updating and maintaining project information/attributes within the Customer Relationship Management (CRM) database
• Assist Project Managers with updating and maintaining Project Data Sheets (PDS) and Checklists for their respective current and past projects
• Assists in providing analysis and controls, performance assessment, change management, project forecasting, and project reporting
• Assist in establishing and maintaining essential systems for measuring necessary aspects of operational performance, including but not limited to risk management, estimating, profitability, safety, quality control, and client satisfaction for all construction operations.
• Assist the Project Delivery Team with alternative solutions
• Works closely with project management to maintain accurate job-cost records, contract billing, job budgets, change orders, and percentage of completion for job tasks
• Assist with timely client billing of current contracts/task orders
• Perform any other duties as assigned by management.

Minimum Qualifications

• Associate’s degree in accounting, business management, or other related field.
  • Business administration, management, or accounting experience demonstrating the ability to accomplish the job's essential functions may be substituted on a year-per-year basis.
• One (1) to three (3) years of relevant working experience and/or specialized training
• Thorough understanding of Microsoft Office Suite such as Excel, Word, and Outlook
• Experience with enterprise software such as Cognos/Deltek or similar systems
• Valid driver's license with a clean driving record

Preferred Qualifications

• Experience and knowledge of Alaska Native cultures
• Experience in construction and/or oil and gas industry
• Experience with Disadvantaged Business Programs – 8(a)s and Hub Zone
• Experience in reviewing/understanding project schedules (Primavera and/or Microsoft Schedules)

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies

• Familiar with federal market work, disadvantaged, small business, and sole source and competitive markets. Understanding the FARs and other state, local, and federal regulations is necessary.
• Ability to understand, work within, and support company policy & procedures and other management functions such as Accounting, Cost Control, Labor Relations, Procurement, etc.
• Ability to work and communicate effectively with employees and management team; good written and verbal communication skills.
• Ability to work in a fast-paced environment, effectively balancing multiple concurrent assignments, and be flexible with job duties and scope of work.
• Detail-oriented self-starter, analytical in nature, enthusiastic, energized, requires little or no supervision, proactive manager; understands priorities and plans work activities, uses time efficiently, and develops realistic action plans.
• Synthesizes complex or diverse information and identifies and resolves problems in a timely manner.
• Looks for ways to improve and promote quality, demonstrates accuracy and thoroughness, and displays willingness to make decisions. Exhibits sound and accurate judgment to make timely decisions.
• Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

Physical Demands

Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours.

Work is performed in an office setting, and the ability to speak and receive phone communications is often required. Computer usage requires strength, dexterity, coordination, and visual acuity to use a keyboard, video display terminal, and other office equipment. Moderate travel may be required to shareholder communities, subsidiary offices, and other locations as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Work Schedule: Monday through Friday, 8:00 to 5:00, or as business needs dictate

Experience

• 1 year(s): • Associate’s degree in accounting, business management, or other related field. o Business administration, management, or accounting experience demonstrating the ability to accomplish the job's essential functions may be substituted on a year-per-year basis. • One (1) to three (3) years of relevant working experience and/or specialized training • Thorough understanding of MS Office-Excel, Word, Outlook • Experience with enterprise software such as Cognos/Deltek or similar systems

Education

• Associates or better in Accounting or related field

Licenses & Certifications

• Driver's License

Skills

• MS Office

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)