Entry Level Maintenance Administrative

We are seeking a highly organized and detail-oriented Entry-Level Maintenance Administrative Assistant to support the day-to-day operations of the maintenance team. This role focuses primarily on administrative tasks such as managing paperwork, preparing daily reports, maintaining records, and communicating with internal teams and external customers. The position does not involve physical or technical maintenance work.

Key Responsibilities

• Prepare, edit, and distribute daily maintenance reports and service logs.
• Track and update work orders, maintenance requests, and project timelines.
• Maintain accurate records of service histories, equipment logs, and vendor information.
• Serve as a point of contact for clients, tenants, or staff regarding maintenance requests or updates.
• Coordinate with maintenance staff to ensure timely responses and proper documentation.
• Manage incoming calls, emails, and documentation related to maintenance activities.
• Assist with scheduling inspections, vendor visits, and internal team meetings.
• Perform other administrative support tasks as assigned by the Maintenance Manager.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (especially Excel and Word);
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Customer service mindset and ability to interact professionally with clients and team members.

Preferred Traits

• Previous experience in administrative or facilities support is a plus, but not required.
• Interest in facility operations or maintenance coordination is desirable.
• Fluent in English

Job Type: Full-time

Pay: $42,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $42,000