What are the responsibilities and job description for the Buyer position at Aivres?
About Aivres：
Aivres is a leading global data center and cloud computing solutions provider committed to delivering innovative technologies that propel the world’s leading industries to new frontiers. We deliver and deploy robust, performance-optimized, purpose-built platforms to major data centers around the globe.
Job Summary :
We are seeking a detail-oriented and proactive Buyer to join our team. This individual will be responsible for purchasing high-quality components and materials required to build and configure servers. The ideal candidate will have a strong understanding of IT infrastructure, server components, and supply chain management to ensure that we are getting timely delivery for all server-related purchases.
Key Responsibilities :
- Procurement Management : Ensure timely and accurate procurement of server parts, meeting all build and production requirements.
- Vendor Relationship Management : Build and maintain strong relationships with suppliers and manufacturers, work with strategic buyer team to conduct regular supplier evaluations to ensure they meet performance standards (quality, delivery, support).
- Inventory Control : Monitor and maintain optimal inventory levels of server components to avoid shortages or overstock.
- Collaborate with the production team to forecast material requirements based on demand and upcoming builds.
- Market Research : Keep updated with the latest trends in server technology and identify new products or innovations to enhance server builds.
- Assess the availability of alternative products or technologies to improve efficiency.
- Purchase Orders and Logistics : Creation and Management of Purchase Orders.
- Develop and issue detailed purchase orders based on production requirements and inventory analysis.
- Ensure purchase orders include precise specifications, quantities, and delivery schedules to meet server build timelines.
- Collaborate with internal production teams to align purchasing with project timelines and component availability.
- Supplier Coordination and Communication : Proactively manage communication with suppliers to confirm order details, resolve discrepancies, and track progress.
- Coordinate delivery timelines and ensure that components arrive on schedule to prevent production delays.
- Address any supply chain disruptions or delays quickly and efficiently by working closely with suppliers, shipping agents, and logistics partners.
- Logistics Management : Track and manage shipments from suppliers to ensure timely and cost-effective delivery.
- Collaborate with the custom team for clearance process (if applicable), ensuring that all required documentation is in place for international shipments.
- Resolve shipping issues such as delayed or lost shipments, incorrect orders, or damaged goods, ensuring prompt replacement or return.
- Documentation and Record Keeping : Maintain accurate and organized records of all purchase orders, shipping documents, delivery receipts, and invoices.
- Update the internal system with relevant order details and status to ensure transparency across departments.
- Ensure compliance with company policies and regulatory standards by maintaining proper documentation for audits or reviews.
- Inventory Integration and Reporting : Coordinate the receipt of materials and components into the warehouse, ensuring items are properly logged and stored.
- Work with the inventory team to ensure proper stock levels, reporting on any discrepancies or shortfalls to mitigate supply chain risks.
- Provide regular status updates on orders, shipments, and inventory levels to management and production teams.
- Compliance & Documentation : Ensure all purchased components comply with relevant regulations and certifications.
- Maintain detailed records of all transactions, supplier agreements, and purchase orders for audit and tracking purposes.
Qualifications :
