What are the responsibilities and job description for the Project Administrator - Commercial Construction position at AJB General Contractor?
Welcome to AJB General Contractor! We have been a Commercial General Contractor in the Las Vegas Valley since 1989. Our expertise lies in Ground-Up, Tenant Improvements, and Design-Build Projects, up to $5 million.
We are currently seeking a talented and engaging Project Administrator to join our team. As a Project Administrator, you will play a crucial role in coordinating project activities and ensuring that our projects meet the highest standards of quality, while staying within budget and being completed on time. Working closely with our Project Managers and Superintendents, you will manage all administrative functions of assigned construction projects and effectively communicate progress to all team members and stakeholders.
We value diversity and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
Responsibilities
- Maintain strong professional relationships with subcontractors, vendors, and owners, providing exceptional customer service
- Manage, process, and track all construction-related documents, including plans, shop drawings, submittals, subcontracts, Change Orders, RFIs, and regulatory documents
- Perform administrative duties to support assigned projects and ensure smooth project execution
- Draft subcontracts and obtain necessary insurance certificates and support documentation
- Resolve project-related issues as directed, ensuring efficient and effective solutions
- Schedule and attend meetings, both on-site and with company and owners, and prepare accurate minutes
- Ensure proper completion of job closeout activities and project archiving
- Manage the process to obtain necessary permits in a timely manner
Skills
- Strong organizational and time management abilities
- Proficiency in Microsoft Office Suite and project management software (experience with Sage 100 Contractor & Sage CM/Corecon is a plus)
- Ability to handle multiple tasks and work on multiple projects simultaneously
- Excellent written and oral communication skills
- Keen attention to detail and a proactive problem-solving mindset
- Ability to take direction from multiple sources and prioritize tasks effectively
If you are a motivated and skilled professional with a passion for commercial construction, we would love to hear from you! When applying, please include your required salary range.
- At least 2 years of experience as a Project Administrator, Project Coordinator, or a similar role in the construction industry (preferred)
- Strong ability to prepare well-written correspondence and reports with minimal assistance
- Punctuality and professionalism in all work-related activities
- General knowledge of commercial construction practices and procedures
- Medical Insurance - (PPO) premiums paid 100% by the company for employee and spouse
- Paid Time Off