HR Generalist

HR Generalist

AKA NYC is an award-winning, fully integrated advertising agency with unparalleled expertise across the arts & entertainment, leisure, travel, retail, and tourism sectors. With a focus on creativity, innovation and consumer experiences, we have a proven record of delivering cross-platform campaigns that get results for new brands and iconic institutions alike. Our clients include Harry Potter and the Cursed Child, The Metropolitan Museum of Art, &Juliet, New York Botanical Garden, YMCAs of Greater New York, and many others. 

AKA NYC is seeking an HR Generalist to join the Operations team to help support the fast-paced growth of AKA. Key responsibilities include full cycle recruitment, onboarding, training and development, and general support of HR processes. We are looking for a dynamic individual with 2-4 years of experience in recruitment and general HR administration and who demonstrate a strong commitment to diversity, equity, and inclusion. Reporting to the Head of Talent and Culture, the HR Generalist is a full-time position that is based in New York City.

WHAT YOU’LL DO:

Talent Acquisition  

• Develop and implement recruitment strategies to attract qualified candidates. Proactively source candidates through social media, networking, employee referrals, and other channels.
• Format and proofread job descriptions, ensuring consistency.
• Screen resumes and conduct pre-screening interviews.
• Schedule interviews for the Hiring Manager (Zoom and/or in-person).
• Engage candidates in a friendly manner with timely updates.
• Project manage the recruitment process; follow up with hiring managers regularly to collect feedback and keep the process moving forward. 
• Transition the candidate to employee: complete the background check process and prepare offer letters.

Onboarding

• Onboard new employees, including coordinating their first day, onboarding new hires in all HR systems, processing all new hire paperwork, coordinating the new hire buddy system, and ensuring a smooth onboarding experience.
• Coordinate with other departments to prepare workspaces, equipment, etc.
• Conduct orientation sessions to introduce new team members to introduce company policies, systems, and culture.
• Serve as the point of contact for new employees to address any concerns or questions.
• Create processes and collect feedback from new hires to maximize efficiency and improve the  onboarding experience.

Training & Development  

• Identify training needs and develop comprehensive training programs to enhance employee skills and knowledge.
• Collaborate with department heads to create individualized training/development plans for employees.
• Organize and facilitate training sessions and workshops.
• Evaluate training effectiveness and adjust programs as needed.
• Ensure completion of all required trainings for HR.
• Assist with creating and maintaining a diverse, equitable, inclusive, and anti-racist workplace and learning environment. 

General HR Support

• Assist and support the day-to-day functions of HR.
• Accurately maintain employee records in HR systems as required including HRIS, Payroll, the census, and org chart.
• Draft correspondence, prepare meeting agendas, take meeting minutes.
• Help plan culture events for the staff.
• Perform other duties as assigned. 

WHO WE’RE LOOKING FOR:

• 3 - 4 years of recruitment and administration experience or related role (ideally servicing the advertising or marketing industry).
• Excellent written and verbal communication skills with a demonstrated ability to communicate complex problems and solutions in a clear and simple manner to a variety of audiences.
• Ability to build rapport with team members at all levels in the organization.
• Meticulous attention to detail in all aspects of work, ensuring accuracy and precision in tasks and deliverables.
• Highly proficient in Microsoft Excel, with advanced skills in formulas.
• Highly proficient in Microsoft PowerPoint, with skills in formatting and layout. 
• Proficiency in analyzing recruitment metrics and KPIs to assess the effectiveness of recruitment strategies and make data-driven decisions for process improvement.
• Excellent time management skills with the ability to meet deadlines.
• Demonstrated ability to think creatively and problem-solve effectively, particularly in resolving recruitment challenges or optimizing HR processes.
• Proactively takes initiative and ownership of projects and sees them through to completion.
• Demonstrated commitment to fostering a culture of diversity, equity, and inclusion, with a strong focus on anti-racism principles.
• The ability to handle confidential information with exceptional judgment, high integrity, and discretion.
• Basic HTML knowledge a plus. 

WHAT WE OFFER:

• A competitive salary of $60,000 - $75,000, commensurate with experience
• A generous PTO entitlement
• 1/2 day Summer Fridays
• 100% employer-paid healthcare for employees
• 100% employer-paid dental care for employees
• Flexible working hours
• Hybrid position: minimum three days per week in office
• WFA for set works during the year
• Training and Development fund per employee
• Paid parental leave to a maximum of 12 paid weeks
• Student loan repayment assistance (or tuition assistance) with years of service
• Paid sabbatical with years of service
• Pet-friendly office
   

A Note on Diversity and Inclusion 
At AKA we believe our team is at its best when we reflect the diversity of our community. We strive to hire and cultivate the best talent so when recruiting we work to actively reach and engage a wide community of people. We’re passionate about creating an inclusive workplace that promotes and values diversity. We believe a diverse team makes us smarter, more creative and helps us better understand the needs of the audiences we target with our campaigns.

AKA is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. 

AKA NYC requires all new hires to be fully vaccinated against COVID-19 prior to the first date of on-site work. As required by applicable law, AKA will consider requests for Reasonable Accommodations.

Sound like a good fit? We’d love to hear from you! Please apply through our website. No phone calls or walk-ins, please.

Salary : $60,000 - $75,000