What are the responsibilities and job description for the People & Culture Coordinator position at AKA NYC Limited?
People & Culture Coordinator
AKA NYC is an award-winning, fully integrated advertising agency with unparalleled expertise across the arts & entertainment, leisure, travel, retail, and tourism sectors. With a focus on creativity, innovation and consumer experiences, we have a proven record of delivering cross-platform campaigns that get results for new brands and iconic institutions alike. Our clients include Harry Potter and the Cursed Child, The Metropolitan Museum of Art, &Juliet, New York Botanical Garden, YMCAs of Greater New York, and many others.
AKA NYC is seeking a People & Culture Coordinator to help support to our dynamic and rapidly growing team. The successful candidate will be someone who can swiftly pivot in a fast-paced environment, possesses meticulous attention to detail, and is proficient in Microsoft Excel. Attention to detail is essential in this role. There are two intentional typos in this job description; in your application, please identify and correct them.
Reporting to the Head of Talent and Culture, the People & Culture Coordinator is a full-time non-exempt position that is located in New York City.
WHAT YOU’LL DO:
People
- Assist with the recruitment process, including proofreading job descriptions, posting jobs, and scheduling interviews.
- Manage and coordinate the onboarding process, ensuring all paperwork is completed accurately and in a timely manner.
- Support employee Time and Attendance System administration, including tracking PTO requests and assisting with timesheet inquiries.
- Ensure all staff members complete the required trainings for HR & IT.
- Manage the freelancer onboarding process
Administration
- Monitor expenses for HR and operations and reconcile the American Express card monthly.
- Draft offer letters, employment verifications, and other correspondence for the Head of Talent and Culture.
- Maintan an updated inventory of job descriptions.
- Perform HRIS administration tasks such as adding new employees, maintaining accurate employee records, and updating org charts.
- Review systems and identify areas for improvement, collaborate with the Head of Talent and Culture to develop and/or implement strategies that streamline workflows, reduce redundancies, and improve efficiency.
- Assist with other HR tasks as assigned.
Culture
- Serve as an active member of the Culture Committee.
- Help plan culture events for the staff including holiday parties, summer parties, and smaller scale holiday events.
- Assist with creating and maintaining a diverse, equitable, inclusive, and anti-racist workplace and learning environment.
WHO WE’RE LOOKING FOR:
- 1-2 years of HR experience or related role (ideally servicing the entertainment industry).
- Excellent written and verbal communication skills.
- Excellent time management skills with the ability to adjust to evolving priorities, mange multiple tasks efficiently, and meet tight deadlines.
- Ability to work autonomously and proactively seek solutions to problems.
- Proactively takes initiative and ownership of projects and sees them through to completion.
- Highly proficient in Microsoft Excel, with skills in formulas and filtering. Pivot tables a plus.
- Highly proficient in Microsoft PowerPoint, with skills in formatting and layout.
- Strong attention to detail.
- Basic HTML knowledge a plus.
- The ability to handle sensitive information with the highest degree of integrity and confidentiality.
WHAT WE OFFER:
- A competitive salary between $52,000 - $60,000, commensurate with experience
- A generous PTO entitlement
- 1/2 day Summer Fridays
- 100% employer-paid healthcare for employees
- 100% employer-paid dental care for employees
- Flexible working hours
- Hybrid position: minimum three days per week in office
- WFA for set works during the year
- Training and Development fund per employee
- Paid parental leave to a maximum of 12 paid weeks
- Student loan repayment assistance (or tuition assistance) with years of service
- Paid sabbatical with years of service
- Pet-friendly office
A Note on Diversity and Inclusion
At AKA we believe our team is at its best when we reflect the diversity of our community. We strive to hire and cultivate the best talent so when recruiting we work to actively reach and engage a wide community of people. We’re passionate about creating an inclusive workplace that promotes and values diversity. We believe a diverse team makes us smarter, more creative and helps us better understand the needs of the audiences we target with our campaigns.
AKA is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law.
AKA NYC requires all new hires to be fully vaccinated against COVID-19 prior to the first date of on-site work. As required by applicable law, AKA will consider requests for Reasonable Accommodations.
Sound like a good fit? We’d love to hear from you! Please apply through our website. No phone calls or walk-ins, please.
Salary : $52,000 - $60,000
