On-Site Property Manager (Hybrid)

About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality.

What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 11 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities.

Position Overview: The On-Site Property Manager will be responsible for the daily management of the property and help oversee all aspects of building management. The individual is responsible for collaborating closely with the Board of Directors and homeowners, works with the Assistant Property Manager on all manners of property financials and project management and manages the superintendent and his staff. This is a hybrid role, this role will work 2 days at the property and will manage 2-3 other properties remotely.

Responsibilities Include, But Not Limited To:

Financial

1. Create and update monthly and annual budgets
2. Produce monthly variance report of all budget line items outside board-determined thresholds with explanations for the variance and proposed plan to remedy
3. Review and approve valid expenses. Notify Board of any unusual or exceptional expenses

Vendor and Contract Management

1. Obtain quotes from vendors and contractors for various services, such as elevator maintenance, trash removal, or landscaping.
2. Create a shared calendar of all key contract dates: renewal dates, notice dates, inflection points for bonuses or other contract details that could incur costs or affect the building’s risk profile.
3. Proactively source multiple bids in advance of contract renewals and present options and recommendations to the Board.
4. Look for opportunities for cost savings or efficiencies in vendor contracts and renewals
5. Oversee work done by third-party contractors to ensure it is completed on time and within budget.

Management

1. Oversee special projects 
2. Develop positive rapport with shareholders and respond quickly to shareholder requests
3. Enforce the building’s rules and regulations, ensuring that residents comply with policies related to pets, noise, subletting, and other house rules.

Administrative

1. Publish Building Link bulletins submitted by shareholders
2. Maintain key building documents on Building Link
3. Keep meeting notes and produce meeting minutes
4. Create runbooks of building procedures
5. Report regularly to the Board on building operations, status of projects, and resident concerns.
6. Attend board meetings to provide updates and discuss ongoing or future projects.
7. Implement board decisions regarding building policies, improvements, or resident disputes

Other

1. Strong understanding of NYC co-op building laws and regulations
2. Proactive communication to the Board on changes to 
3. Support the resident manager
4. Communicate clearly to shareholders