What are the responsibilities and job description for the facility coordinator position at Akelius?
facility coordinator
Are you looking for career opportunities within a global growing real estate company?
Then you might be our next facility coordinator.
Join us and be a part of our journey.
job description
Akelius is seeking a results driven facility coordinator to join the facilities team.
- coordinate the facility team’s schedules
- organize and track the facility team’s training
- maintain a professional appearance and attitude, demonstrating excellent customer service and time management skills
- ensure quality control, monitoring the maintenance team's work
- coordinate and oversee the distribution and scheduling of work orders for maintenance technicians on a daily basis
- optimizing workload allocation and ensuring timely completion of repairs and maintenance in consultation with regional manager and area managers
- assign maintenance and repair work orders to maintenance technicians based on their skills and availability
- audits all compliance tasks to ensure they are being completed in a timely manner
- update compliance application and ensure all tasks are scheduled and captured
- follow up with the team on compliance tasks
- assist in the develop of compliance policies and procedures, ensure they are being followed
- track jurisdictional changes to compliances and coordinate tasks as needed
- coordinate the execution of preventive maintenance tasks, ensuring adherence to the schedule
- assist in the development of schedule routine preventive maintenance tasks, such as HVAC and elevator maintenance, etcetera , and track the completion of associated tasks
- monitor the inventory of maintenance and repair supplies, maintaining an adequate stock level for efficient operations
- coordinate the procurement of necessary supplies and equipment to support maintenance activities
- track relet costs and timing in Akelius software
- identify any inconsistencies and present to the asset manager
- maintain organized records and manage vendor documentation for efficient financial administration
- prepare and distribute accurate and complete timesheets and payroll on a weekly basis to staff, area managers, and the regional facilities manager
- ensure the accuracy, completeness, and timely payment of all maintenance purchase orders and invoices
- establish and maintain a list of preferred contractors and vendors for different maintenance and repair tasks
- monitor service contracts to ensure compliance and optimal performance and expirations
- prepare monthly reports on work orders, compliance, preventive maintenance and relets
- ensure data quality is accurate across all of our software and tools
- organize training and guidance for maintenance staff on procedures and best practices with regional manager and area managers
who you are
- At least 3-5 years of experience in facility or property management.
- Knowledge of building systems, construction, maintenance, and repair.
- Previous experience in administering work order schedules for technicians.
- Strong communication skills.
- Ability to effectively manage multiple tasks and prioritize workload.
- Familiarity with federal, state, and local regulations relevant to property management.
- Proficiency in computer software applications, including Microsoft Office and property management software.
how to apply
Apply with a copy of your resume.
Akelius offers
- competitive benefits with generous employer premium contributions
- 100% paid short and long term disability, as well as Life
- 401k with match
- annual fitness benefit
- internal industry specific education and training
- offices in central locations with a high-quality working environment
- social events and volunteer opportunities throughout the year
- company summit every second year
about Akelius
Akelius acquires, upgrades, and manages residential properties.
Akelius owns rental apartments in the metropolitan cities of New York, Boston, Washington D.C., Austin, Montreal, Toronto, London, and Paris.
Read more at www.akelius.com
Akelius is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender identity, sexual orientation, age, marital status, protected veteran status, pregnancy, physical and/or mental handicap or financial ability.
Are you looking for career opportunities within a global growing real estate company?
Then you might be our next facility coordinator.
Join us and be a part of our journey.
job description
Akelius is seeking a results driven facility coordinator to join the facilities team.
- coordinate the facility team’s schedules
- organize and track the facility team’s training
- maintain a professional appearance and attitude, demonstrating excellent customer service and time management skills
- ensure quality control, monitoring the maintenance team's work
- coordinate and oversee the distribution and scheduling of work orders for maintenance technicians on a daily basis
- optimizing workload allocation and ensuring timely completion of repairs and maintenance in consultation with regional manager and area managers
- assign maintenance and repair work orders to maintenance technicians based on their skills and availability
- audits all compliance tasks to ensure they are being completed in a timely manner
- update compliance application and ensure all tasks are scheduled and captured
- follow up with the team on compliance tasks
- assist in the develop of compliance policies and procedures, ensure they are being followed
- track jurisdictional changes to compliances and coordinate tasks as needed
- coordinate the execution of preventive maintenance tasks, ensuring adherence to the schedule
- assist in the development of schedule routine preventive maintenance tasks, such as HVAC and elevator maintenance, etcetera , and track the completion of associated tasks
- monitor the inventory of maintenance and repair supplies, maintaining an adequate stock level for efficient operations
- coordinate the procurement of necessary supplies and equipment to support maintenance activities
- track relet costs and timing in Akelius software
- identify any inconsistencies and present to the asset manager
- maintain organized records and manage vendor documentation for efficient financial administration
- prepare and distribute accurate and complete timesheets and payroll on a weekly basis to staff, area managers, and the regional facilities manager
- ensure the accuracy, completeness, and timely payment of all maintenance purchase orders and invoices
- establish and maintain a list of preferred contractors and vendors for different maintenance and repair tasks
- monitor service contracts to ensure compliance and optimal performance and expirations
- prepare monthly reports on work orders, compliance, preventive maintenance and relets
- ensure data quality is accurate across all of our software and tools
- organize training and guidance for maintenance staff on procedures and best practices with regional manager and area managers
who you are
- At least 3-5 years of experience in facility or property management.
- Knowledge of building systems, construction, maintenance, and repair.
- Previous experience in administering work order schedules for technicians.
- Strong communication skills.
- Ability to effectively manage multiple tasks and prioritize workload.
- Familiarity with federal, state, and local regulations relevant to property management.
- Proficiency in computer software applications, including Microsoft Office and property management software.
how to apply
Apply with a copy of your resume.
Akelius offers
- competitive benefits with generous employer premium contributions
- 100% paid short and long term disability, as well as Life
- 401k with match
- annual fitness benefit
- internal industry specific education and training
- offices in central locations with a high-quality working environment
- social events and volunteer opportunities throughout the year
- company summit every second year
about Akelius
Akelius acquires, upgrades, and manages residential properties.
Akelius owns rental apartments in the metropolitan cities of New York, Boston, Washington D.C., Austin, Montreal, Toronto, London, and Paris.
Read more at www.akelius.com
Akelius is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender identity, sexual orientation, age, marital status, protected veteran status, pregnancy, physical and/or mental handicap or financial ability.
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