Part Time Document Imaging Specialist

Akron Metropolitan Housing Authority

Non Bargaining - Part Time

Hourly Rate: $19.24

General Purpose:

Prepare, scan, and index paper files and documents for various departments within the agency. Identify, index, scan, and quality check document images to ensure archival quality and electronic retrieval by user departments.

Essential Duties and Responsibilities:

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Responsible for daily equipment calibration and maintenance, including cleaning to ensure image quality.
• Manually counts files prior to prepping and after prepping. Must be completed after each file is finished.
• Removes various documents and folders from shelved and boxed content and prepares them for scanning, removing all staples, paper clips, and bindings from documents.
• Coordinates file collection with various departments and preps documents according to department request.
• Checks scanning specifications for accuracy and image quality requirements.
• Sets equipment settings as identified for each job to ensure accurate image capture per department specifications.
• Scans documents into existing software and provides data entry (indexing).
• Inputs and validates accurate data entry.
• Performs image cleaning, resizes and formats using agency’s imaging software to create a mirror image of the paper copy of document and improve overall readability.
• Performs quality review of the scanned images to ensure accuracy and completeness of the electronic file.
• Compares electronic version to paper version to verify the wholeness of the scanning task.
• Follows procedures to complete tasks in a timely manner.
• Performs lookups in housing management software, when necessary, to confirm and/or validate indexing data.
• Maintains paper documents received via U.S. Mail for prescribed period and then coordinates destruction, as applicable.
• Maintains confidentiality of sensitive employee and client data and ensures security of data and documents. Maintains file chain of custody and transfer files to storage.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies:

Must be dependable, focused and team-oriented with a strong ability to work independently as well as the ability to work closely with others. This position requires a highly detailed individual who pays great attention to quality output and adheres to a production quota. Ability to follow detailed work instructions. Demonstrates good listening skills; communicates effectively with employees and the general public in a polite and responsive manner; demonstrates patience when speaking with employees; ability to follow step by step instructions and procedures; accurately prepares documentation.

Minimum Qualifications, Education and Certifications:

• High school diploma is required; a college degree is preferred.
• Prior experience with document imaging, including bulk scanning and indexing, is preferred, but not required.
• Must be a U.S. citizen and pass a basic background check.

Physical Requirements. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

Physical demands may include sitting for extended periods, lifting up to 30 lbs. and repetitive motion using a keyboard and mouse. The visual acuity requirements include viewing a computer monitor and paper documents and files.

Working Conditions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Office environment

Must be able to lift and transport boxes and paper.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

AMHA offers a culture committed to diversity, equity and inclusion; comprehensive compensation and benefits program including, but not limited to: Competitive salary; Participation in the Ohio Public Employees Retirement System; Excellent medical, free dental and vision plans with minimal out of pocket cost; Basic Life insurance; Fourteen paid holidays; Paid vacation, personal and sick plans for eligible employees.