What are the responsibilities and job description for the Administrative Secretary Confidential position at Akron Public Schools?
Administrative Secretary-Confidential
The Akron Board of Education announces an opening for Administrative Secretary - Confidential, Job Code 200, TS 522. Collective Bargaining Unit – None. FLSA Status-Exempt. This is a SERS position. The Administrative Secretary - Confidential Reports to the Superintendent.
Application must be made electronically through http://www.applitrack.com/akron/onlineapp/. In addition to completing the online application, please upload a letter of interest, resume, and a current copy of any licenses held. The Superintendent reserves the right to keep the position open until suitable applicants are found or to cancel and repost the position with changes as may be deemed appropriate. For further information, please contact Angela Carter, Chief of Staff, in the Human Capital Department at (330) 761-2949.
Description: This is highly responsible secretarial work in support of a high-level executive of Akron Public Schools. The successful candidate will work closely with another confidential employee, gaining in-depth knowledge of their role and preparing for potential future career advancement. Employees in this classification serve as personal and technical secretaries to high-level administrators. The role involves representing the office to the public and other officials, requiring professionalism and discretion.
This position provides the opportunity to develop skills critical for supporting top-level administration, including managing sensitive information, handling complex scheduling, and facilitating communication with internal and external stakeholders.
Minimum Qualifications:
Graduation from an accredited high school or G.E.D.
A minimum of three to five years of responsible office experience supporting as an executive level administrative assistant or secretary supporting a CEO/Executive Level administrator
Experience with technology, Microsoft Office Suite, and Google Suites
Preferred Qualifications:
Associates degree or higher
Experience working in a school district
Conditions:
Frequent interactions with staff and visitors to the office and managing calls from community, parents, and district staff.
May require some late evenings and weekend work.
Occasionally required to work a flexible schedule and travel locally as needed.
Ability to manage multiple responsibilities in a fast-paced environment.
Willingness to work outside of regular hours as needed to meet time-sensitive deadlines or respond to urgent situations.
Ability to coordinate and facilitate the planning and setup of workshops and events involving district staff, occasionally in collaboration with external organizations.
Essential Functions:
Maintain a high degree of confidentiality in all duties.
Provide secretarial and administrative support to the confidential employee.
Assist in the preparation of meeting agendas, events, minutes, and materials.
Collaborate with district leadership to provide informational reports to the Board, district, or community.
Manage schedules, including maintaining calendars and coordinating appointments and meetings.
Represent the office to the public and staff by providing accurate information and facilitating communications.
Gather, organize, and present information to support administrative decision-making.
Exhibit a proactive approach in preparing for and addressing administrative needs.
Use advanced computer skills to complete word processing, database, spreadsheet, and presentation tasks.
Independently compose correspondence and prepare materials for signature.
Contribute to the smooth operation of the office by assisting with special projects and initiatives.
Demonstrates proactive problem-solving by anticipating potential issues and taking initiative to address concerns before they escalate.
Promote good public relations through professionalism and a positive attitude.
May be assigned additional responsibilities at the discretion of the Superintendent.
Additional Development Opportunities: As part of this role, the candidate will gain experience with:
Serving as a personal and confidential assistant to a high-level administrator.
Handling sensitive matters, such as personnel issues, collective bargaining, and administrative proceedings.
Supervising the preparation of materials for key meetings and events.
Supporting long-term organizational goals and strategic initiatives.
Required Knowledge, Skills, and Abilities:
Extensive knowledge of organizational structure and policies.
Strong organizational, time-management, and problem-solving skills.
Proficiency in office practices and procedures, including professional communication standards.
Flexibility and adaptability to changing priorities and circumstances.
Ability to represent the office with professionalism and discretion.
If you require any special services (such as interpreter, braille or large print, or wheelchair accessible accommodations) covered under the Americans with Disabilities Act of 1990, Public Law 101-336, Section 102, please call the Department of Human Capital at 330-761-2952. If you are using a TTY/TTD, please call the Ohio Relay Service, 1-800-750-0750.
Akron Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status, ancestry or genetic information (collectively, "Protected Classes").
