What are the responsibilities and job description for the Office Assistant position at AKS Engineering & Forestry?
At AKS Engineering & Forestry, we’re dedicated to building better communities. We shape neighborhoods, create business spaces, and design infrastructure that enhances lives. As a locally owned firm with 28 years of experience, we partner with public and private clients to deliver high-quality engineering solutions across the Pacific Northwest.
We’re excited to announce an opening for an Office Assistant to join our administrative team in Bend. If you’re eager to be part of a respected and dynamic organization that supports diverse construction and development projects, this is your chance to join a talented team where your contributions make a real impact.
What you’ll do
Reception/Front Desk: Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
Conference Room Management: Organize and maintain conference rooms, ensuring they are ready for meetings and events.
Client Engagement: Engage with clients in a friendly and professional manner, both in person and over the phone.
Office Supplies Management: Keep the office stocked with critical materials, from pens to plotter paper to snacks and Wednesday lunches.
Document Management: Organize and maintain project-related documents and communication records.
Filing Systems: Maintain electronic filing systems and track deadlines.
Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.
Project Coordination: Support project managers and coordinators, manage documentation, and facilitate communication.
Backup Support: Serve as a backup to the Project Coordinator.
Communication: Communicate with project teams and clients via various channels.
Proposal Assistance: Help prepare and track client proposals and agreement letters.
Documentation: Assist with written documentation and project correspondence.
General Support: Perform additional administrative tasks as needed.
Who you are
Experience: Proficient with Microsoft Office Suite and office equipment (photocopies, scanning, etc.).
Skills: Excellent written and verbal communication skills. Strong organizational skills with close attention to detail.
Attributes: Self-motivated and proactive. Must have a valid driver’s license.
Nice to have
Experience in a similar administrative or project coordination role in the engineering and construction industry is a huge plus.
About AKS Engineering & Forestry
We get it—work is just one part of life, and we’re here to make sure both are fulfilling. At AKS, you’ll find:
A collaborative team culture where everyone works together (and celebrates together).
Opportunities for growth and mentorship to keep your career moving forward.
A comprehensive benefits package, including medical, dental, vision, and an immediately vested 401(k) match.
A flexible schedule to help you balance work and life.
Fun perks like team lunches, site visits, and community events that remind you why you love what you do.
We’ve also been named one of the Top Workplaces in Oregon and Washington year after year, so you know you’re joining a team that values its people.
We know you’re busy, so we’ll keep it simple: If this sounds like your kind of role—or if you just want to learn more—reach out. We’d love to tell you more about AKS and see if this could be the right fit for you.
Location: This position is based in our office in Bend, Oregon.
Join us and be part of a team that values your contributions and invests in your future.
AKS Engineering and Forestry does not work with third-party recruiters or agencies. Candidates should be warned that third-party recruiters may misrepresent themselves as working on behalf of AKS. Candidates should only communicate directly with AKS employees.
Third-party recruiters and agencies should not contact AKS Engineering and Forestry employees directly. Any resumes sent from third-party recruiters or agencies to an AKS employee or submitted through the AKS website are considered unsolicited and the property of AKS. AKS will not pay a placement fee unless the recruiter or agency has a signed contract with AKS before submitting a candidate for consideration.
