Al Phillips the Cleaner | Tech-Savvy, Growth-Oriented Office Assistant

Any applicant who does not complete the screening will not receive consideration.

Title :  Office Assistant

Reports to :   Office Manager

Position Overview

Advent Cleaners LLC, parent company of the iconic Las Vegas brand Al Phillips the Cleaner and its sister brand Thrift DLux, is seeking a tech-savvy, organized Office Assistant to support our executive team and day-to-day administration of the corporate office. This role will report to the Office Manager.

This role might be for you if :

• You thrive on organization and order
• You have a solid grasp of digital productivity tools
• You’re both discreet and a good communicator (written and verbal)
• You have a knack for using technology to make time-consuming, routine things more efficient
• You want to learn about an essential industry (garment care, tailoring, dry cleaning, and laundry) and are interested in potentially growing with the company
• You’re looking for something part-time (about 20 hours a week) with some degree of flexibility

This role might NOT be for you if :

• You’re not proficient with computers or digital technologies like office productivity software (word processors, spreadsheets, slideshow builders, etc.)
• You don’t like working in an office environment, are not able to professionally speak to a variety of people including occasionally upset customers, or need to do something very different every day in order to be satisfied
• You need full-time hours or full benefits
• You can’t work mornings or afternoons on weekdays
• You don’t have your own reliable transportation and a valid driver’s license

Key Responsibilities (not exhaustive) :

1. File Management & Organization

• Transcribe meeting notes and other important documents
• Ensure documents are clearly-formatted and easy to reference
• Convert paper files to digital
• Categorize and organize digital files

2. Calendar Management & Scheduling

• Organize and manage calendars, invites, scheduling, and appointments for the executive team

3. Reception & Communication

• Answer and forward calls with a courteous and professional demeanor
• Assist with basic customer inquiries and problem solving
• Greet visitors and staff in a friendly, helpful manner. Be the ‘first face’ of the company at the corporate reception desk.
• Receive, sort, and send mail and packages

4. Social Media Support

• Monitor posting schedules and upload pre-written content across social media platforms
• Respond to basic customer inquiries received on social media

5. Office Inventory & Cleanliness

• Monitor office supplies to ensure everything is stocked and well-organized
• Basic office cleanliness and occasional janitorial duties

6. Off-Site Errands

• Handle various off-site tasks and errands within the Las Vegas valley on behalf of the executive team

7. Miscellaneous

• Any other similar or miscellaneous tasks as may be required by the needs of the company

General Skills & Qualifications

• Discreet with polite and professional communication style. Good writer with a clear telephone voice.
• Proficiency in digital office tools like Google Workspace and / or Microsoft Office (must know how to use word processing, spreadsheet, and slideshow software), as well as PDF and similar document editing tools.
• Experience leveraging other productivity software that may be found in an office environment like ChatGPT, Loom, text-to-speech, scan-to-text, or similar.
• Must live within the greater Las Vegas metropolitan area. Must have own reliable transportation and a valid driver’s license.
• Must be able to do light lifting and similar light physical labor.
• Spanish fluency is a plus, but not required.

Why Join Us?

• Historic Las Vegas company; we’ve been around since 1969!
• Evergreen industry that’s continuing to expand with population growth
• Relaxed office with regular exposure to friendly executives who will help you develop professionally
• We value courtesy, respect, and open communication
• The company is growing, and you have the opportunity to grow with us!