What are the responsibilities and job description for the Safety Clerk/Coordinator position at Al Warren Oil Company, Inc.?
About the Role :
We're looking for a Safety Clerk / Coordinator to support our safety department and ensure smooth daily operations. You'll handle critical tasks like managing safety documentation, training, and compliance tracking while being a key point of contact for our team. This role is perfect for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment.
Key Responsibilities :
Phones & Communication
Answer incoming calls promptly and professionally.
Transfer calls or assist with questions and issues as needed.
Document Management
Organize and save important documents, such as :
Training records
Medical cards
CDLs
New-hire paperwork
Inspections & Compliance
Track 120-day truck inspections.
Verify forms are accurate and complete.
Update expiration dates in the system (TM) for trucks and drivers.
Save documents to the appropriate files.
Pass Management
Manage I-PASS and Pre-pass accounts :
Track vehicle and driver details.
Order, replace, or update passes as needed.
Inform payroll of any changes.
Training Administration
Maintain Carriers Edge accounts :
Add or remove employees.
Assign training and track completions.
Send weekly updates to managers and payroll for training payouts.
Verifications
Respond to DOT employment verification requests.
Request employment history for all new hires.
Reporting
Complete reports for incidents, accidents, or injuries.
Expiration Tracking
Monitor CDL, medical card, Hazmat, and training expirations.
Send reminders and assign upcoming training monthly.
Medical Compliance
Help coordinate random drug tests and physicals for drivers.
General Support
Maintain a master ledger of driver and equipment information.
Assist coordinators with updating annual MVRs and Clearinghouse records.
Help file and distribute plate registrations.
Support renewals for IRP and 2290.
What You'll Need to Succeed :
Exceptional organizational and time-management skills.
Ability to juggle multiple tasks while meeting deadlines.
Strong communication skills for interacting with employees and departments.
Familiarity with DOT regulations and safety practices is a bonus.
Proficiency with basic computer systems and data entry.
Benefits :
Empower 401(K) : Retirement program with company match from Day 1.
Health Benefits : Full coverage including vision, dental, and prescription through Blue Cross Blue Shield.
Life Insurance : Additional life and disability coverage available.
Work-Life Balance : Paid vacations, time off, and holidays.
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