What are the responsibilities and job description for the Academic Advisor, Sparks position at Alabama Community College System?

Salary : See Position Description

Location : Eufaula, AL

Job Type : Full-Time

Job Number : 2024-2025 : 05

College / Division : WCC-501140-Trio Programs

Opening Date : 01 / 27 / 2025

Closing Date : 2 / 11 / 2025 2 : 00 PM Central

Campus Location : Wallace Community College

Position Summary

Under the general direction of the Director of Student Support Services, the Academic Advisor provides a broad spectrum of services to Student Support Services participants. These services include but are not limited to crafting meaningful educational plans, keeping a record of students' academic progress, connecting students to campus resources and services, and meeting with students periodically to provide feedback and guidance toward successful completion of a degree program and transfer to a university or college.

POSTING DATE : JANUARY 27, 2025

SALARY : Appropriate placement on Salary Schedule E3 03 (range : $45,220 - $62,710).This position involves performance duties for a federally funded project and is contingent on continued federal funding. In the event that funds for this position are discontinued or significantly reduced or if federal requirements for funding this project no longer include this position, the College shall have the right to discontinue the position. Neither tenure or non-probationary status may be attained in this position.

ANTICIPATED START DATE : MARCH 1 , 2025

The position will be based initially at the Sparks Campus in Eufaula.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Essential Duties and Responsibilities

ESSENTIAL FUNCTION : Progression and retention of program participants. Supports the TRIO Program by tracking and retaining project participants.

Encourages retention by providing personal, academic, instructional, and career guidance to address all needs of participants.
Meet with participants at least three (3) times per semester to provide assistance related to academic and other issues that may affect student academic performance.
Conducts one-on-one academic advising, career, and transfer counseling services to participants using effective communication techniques with various modes of technology.
Encourages and guides students to define, develop, and obtain realistic goals.
Provides group and individual counseling to students on things like career development, course scheduling, study skills, test-taking skills, etc. advise and assist in postsecondary course selection,
Advocates on the behalf of participants with faculty, staff, and colleagues, if necessary, ensuring participants meet guidelines for maintaining active involvement in the program.
Provides academic tutoring to program participants, which may include instruction in reading, writing, study skills, mathematics, science, and other subjects.
Assist student with information on the full range of student financial aid programs, benefits and resources for locating public and private scholarships; and assistance in completing financial aid applications.
Provides individualized counseling for career and academic information, activities, and instruction designed to acquaint students with career options.
Exposure students to cultural events and academic programs not usually available.
Coordinate mentoring programs to assist students in securing temporary housing during breaks for students who are homeless youths and students who are in foster care or are aging out of the foster care system.
Provides education and counseling services designed to improve the financial and economic literacy; assist with identifying, training, and development of SSS Financial Literacy Ambassadors.

ESSENTIAL FUNCTION : Program Administration. Develops and implements a comprehensive program that addresses the personal, academic, financial aid, and career needs of project participants.

Assists in developing and conducting project activities.

Collaborates with college recruiters and department staff on new and returning students and in the areas of financial aid, admissions, and records or other areas, serving as an advocate on behalf of students.

Design, conduct, and evaluate 6-8 student academic support workshops per year, often in collaboration with on- and off-campus community partners.

Plan and accompany student participants on cultural, academic, and leadership activity events 2-4 times per year.

Maintain program website, social networking sites and / or program newsletter to support necessary advertisement and communication of program activities.

Plan, prepare, and implement retention initiatives to meet TRIO / SSS mission and objectives. Maintain partnerships with workshop co-sponsors, create new programming as needed.

Participate in at least one college committee, cross-departmental training, or discussion group per academic year; consult, collaborate and advise on programming and student issues with campus departments (faculty, Financial Aid, Admissions, Disability Services, Counseling, Career Services, etc.).

Maintains comprehensive participant records to document personal growth and academic progress.

Selects and administers academic, aptitude, and interest inventories to program participants as indicated by needs assessment.

Provides assistance with any personal, academic, financial aid, career exploration, and other problems they are experiencing.

Assures the accuracy, completeness, and confidentiality of participants' files by working with the Director to assemble and maintain the components of the student file.

Assists all students seeking academic information, such as selection of academic majors, and directing students to resources within the college that provide assistance in making career and academic major choices.

Assists participants in completing applications for college admissions, financial aid, housing etc.

Refers program participants to appropriate community, counseling, or support agencies as necessary.

Attends seminars, workshops, and other meetings for professional development.

Performs other job-related duties as assigned.

ESSENTIAL FUNCTION : College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.

Reports to work on time, at appropriate workstation or department during all departmental / position scheduled work days and during all departmental / position scheduled work hours.

Understands that failure to report for work and / or reporting late without prior approval are unacceptable practices and will result in disciplinary action.

Performs a productive full day's work.

Ensures that service to students and the general public is top priority.

Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students.

Adheres to all College and System policies and procedures.

Qualifications

Bachelor's degree from an accredited institution is required .

Two years of experience working with low-income, first-generation clientele is required.

Current and valid driver's license with the ability to travel is required .

Ability to work non-standard hours and extended hours as necessary is required .

Two years of experience in a secondary or post-secondary educational setting is preferred.

ADVISORY COMMITTEE : The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interviews, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed.

Applicants must travel at their own expense for interviews that are conducted in person.

Application Procedures / Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 2 : 00 pm, Tuesday, February 11, 2025. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of :

Completed Wallace Community College employment application

Current resume

Cover letter describing specifically how your experience and qualifications meet the required qualifications.

Employment verification letter(s) verifying confirming two years of experience working with low-income, first-generation clientele. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature. If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit copies of appointment letters or contracts or pay stubs or W-2 forms to verify the minimum required two years of experience.

Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received the minimum of a bachelor's degree. Transcripts may be unofficial for the application process but they must identify the applicant, institution, degree earned and the date the degree was conferred. (A copy of the diploma will not suffice). NOTE : If employed, official transcripts will be required at that time.

APPLICATIONS MUST BE FILED ONLINE AT :

www.wallace.edu / employment

APPLICATIONS MUST BE FILED ONLINE AT :

www.wallace.edu / employment

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-556-2519)

PLEASE NOTE :

ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. If you need assistance scanning documents, please contact :

Human Resources

Monday - Thursday 7 : 30 am - 4 : 30 pm

Friday 7 : 30 am - 2 : 00 pm

334-556-2519

WE DO NOT ACCEPT FAXED OR E-MAILED application materials.

When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER , this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.

All correspondence with applicants regarding the College's search process will be sent via e-mail.

If you need technical assistance after reviewing the instructions, please contact :

NEOGOV Customer Service :

Monday-Friday

8 : 00 am - 5 : 00 pm PST

855) 524-5627

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

If you have a disability and require accommodations, please notify us at (334) 556-2519.

Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.

The College reserves the right to withdraw this job announcement at any time prior to the awarding.

Part-Time position not eligible for benefits.

Please describe your experience working with low-income, first-generation clientele.

Do you have a current and valid driver's license with the ability to travel to various locations within the service area? (Must be insurable by the college's insurance carrier. )

Do you have the ability to work non-standard and extended hours as needed?

Required Question

Salary : $45,220 - $62,710

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