Executive Administrative Assistant to the President

The Executive Administrative Assistant to the President is responsible for managing the day-to-day operations of the President's office efficiently, as well as performing clerical and/or record-keeping tasks required in the daily activities of the College work.

Salary Commensurate with education and experience according to ACCS Board of Trustees Salary Schedule E1/01.

• Facilitates the efficient utilization of the President's time through the development and coordination of a complex calendar of appointments, meetings, social engagements, and college and community functions with individuals and groups.
• Promotes a positive image of the College by greeting and receiving visitors to the President's office and responding to inquiries from diverse College publics (e.g., students, parents, faculty, staff, legislators, alumni, the media, and public and private officials).
• Safeguards the confidentiality of the College by exercising discretion in communicating information to faculty, students, staff, and the various publics served by the College and in handling administrative records, files, and similar confidential items.
• Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.
• Serves as an event coordinator and facilitates the success of events hosted by the President's office by scheduling events with appropriate offices and agencies, advising/contacting participants or guests, preparing agendas and programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinating or providing support during the events.
• Performs office management responsibilities by assuring the proper accountability of college property and equipment assigned to the office, providing office personnel with necessary supplies and equipment, and maintaining office equipment in working condition.
• Schedule appointments and maintain the calendar for the President.
• Works independently with limited supervision by gathering and organizing required information, maintaining required records, evaluating various approaches to completing projects, developing tools and utilizing available resources to achieve desired outcomes, exercising judgment to make decisions, and assuring effective communication with stakeholders.
• Facilitates and arranges official travel for the President.
• Creates requisitions and reviews incoming requisitions and business office documents for accuracy and compliance with policy.
• Prepare and distribute correspondence in the President's Office to include letters, memos, minutes, reports, and contracts.
• Serve as office manager in the Office of the President.
• Maintain adequate records.
• Assists the President with public relations activities and with College special events.
• Make arrangements for meetings, conferences, and interviews for the President.
• Coordinate and assist in the preparation of forms, proposals, and reports for agencies such as the Alabama Community College System (ACCS), Alabama Commission on Higher Education (ACHE), Council on Occupational Education (COE) and the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).
• Demonstrate ethical behavior, loyalty, honesty, and integrity, both on and off the campus.
• Activity participates in division/college committees and campus activities.
• Perform other duties as assigned by the President.
• Bachelor's degree from an accredited institution, required.
• Three (3) years of full-time work experience in post-secondary education, required.
• Proficient computer skills, experience using Microsoft Office Suite and other administrative software applications.
  
  

Knowledge, Skills And Abilities

• Excellent written and verbal communication skills.
• Ability to make independent judgements, solve problems, provide leadership, and work with diverse groups of people.
• Excellent organizational skills, being attentive to detail, and having the ability to prioritize multiple tasks.
• Willing to be flexible with work schedule as workload dictates.
• Understand and maintain confidentiality and professional integrity.
• Reliable and punctual.
• Ability to establish and maintain effective working relationships with others internal and external to the College.
  
  

Qualifications

Applicants must meet the minimum qualifications and must submit a completed application through the online application systems to be considered for this position. Submission of a completed application packet is the responsibility of the applicant. To be considered for an interview, (only complete application packages will be given consideration for employment, incomplete application packets will eliminate the possibility of an interview). The applicant must submit the following:

• A completed official College employment application
• A current resume
• Copy of unofficial or official transcripts. (Transcripts must confirm applicant meets educational requirements.)
• Employment verification of work experience, must be on company letterhead or form, signed by company administrator.
  
  

Applications must be filed online at: https://www.rstc.edu/employment if at any point you have problems completing your application, contact the human resources department at Reid State Technical College (bjackson@rstc.edu).Please Note: All application materials must be electronic - It is recommended that you have digital (such as pdf) copies of your resume, employment verification documents (if applicable), all required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. WE DO NOT ACCEPT FAXED, MAILED, OR E-MAILED application materials.

Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expenses. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Reid State Technical College from the institution(s) granting the credits.

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Reid State Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Reid State Technical College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Reid State Technical College will make reasonable accommodations for qualified disabled applicants or employees. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.

The College reserves the right to withdraw this job announcement at any time prior to the awarding. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.