What are the responsibilities and job description for the ADMINISTRATIVE SECRETARY - SPECIAL EDUCATION DEPARTMENT position at Alabama State Department of Education?
Birmingham City Schools
http://www.bhamcityschools.org/Page/238
Job Title
Administrative Secretary
Reports To
Director of Special Education
Workdays
12 Months (240 days)
Salary
Classified Schedule 35-8 $42,791-$57,805
LOCATION:
Special Education Department
FLSA Status
EXEMPT
NON-EXEMPT
X
Job Description
The Administrative Secretary provides support to ensure efficient operation of the office. Supports the director and employees through a variety of tasks related to organization and communication. The admin job scope ensures that all administrative duties are completed accurately and delivered with high quality in a timely manner.
Duties And Responsibilities
Answers and directs phone calls
Organizes and schedules meetings and appointments
Maintains contact lists
Produces and distributes memos, letters, faxes and other forms of correspondence
Assists in the preparation of regularly scheduled reports
Develops and maintains a filing system
Orders office supplies
Books travel arrangements
Submits and reconciles expense reports
Provides general support to visitors
Prepares board agenda items
Prepares contracts for approval
Completes special education referrals
Prepares purchase orders for approval
Prepares payroll for approval
Monitors and submits invoices for payment
Prepares professional development packets for submission
Performs other duties as assigned
Qualifications
Associates degree preferred or three (3) years of experience in general secretarial and clerical work. Such alternatives to the above qualifications as the Board may require.
Application Requirements
Physical Requirements
Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.
Revised
January 2025
Please Note: All candidates must submit to a background check ( https://www.cogentid.com/al/index_adeNew.htm ). Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.
http://www.bhamcityschools.org/Page/238
Job Title
Administrative Secretary
Reports To
Director of Special Education
Workdays
12 Months (240 days)
Salary
Classified Schedule 35-8 $42,791-$57,805
LOCATION:
Special Education Department
FLSA Status
EXEMPT
NON-EXEMPT
X
Job Description
The Administrative Secretary provides support to ensure efficient operation of the office. Supports the director and employees through a variety of tasks related to organization and communication. The admin job scope ensures that all administrative duties are completed accurately and delivered with high quality in a timely manner.
Duties And Responsibilities
Answers and directs phone calls
Organizes and schedules meetings and appointments
Maintains contact lists
Produces and distributes memos, letters, faxes and other forms of correspondence
Assists in the preparation of regularly scheduled reports
Develops and maintains a filing system
Orders office supplies
Books travel arrangements
Submits and reconciles expense reports
Provides general support to visitors
Prepares board agenda items
Prepares contracts for approval
Completes special education referrals
Prepares purchase orders for approval
Prepares payroll for approval
Monitors and submits invoices for payment
Prepares professional development packets for submission
Performs other duties as assigned
Qualifications
Associates degree preferred or three (3) years of experience in general secretarial and clerical work. Such alternatives to the above qualifications as the Board may require.
Application Requirements
- Completed Application (Teach in Alabama)
- Resume (uploaded to application)
- Three (3) returned References (Teach in Alabama)
Physical Requirements
Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.
Revised
January 2025
Please Note: All candidates must submit to a background check ( https://www.cogentid.com/al/index_adeNew.htm ). Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.
Salary : $42,791 - $57,805
