What are the responsibilities and job description for the Administrative Support Assistant II position at Alabama State Department of Education?
Duties will include, but will not be limited to the following :
- Provides high-level administrative support to assigned employees.
- Creates and maintains spreadsheets to track important information.
- Creates, prepares, and formats documents, such as letters, presentations, and reports.
- Utilizes and trains others to utilize office tools such as DocuSign, time and attendance systems, and state procurement portals.
- May conduct research (within skills and expertise) to assist with projects or inquiries.
- Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and / or other related written correspondence as requested.
- Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
- Responds to and resolves administrative inquiries and questions.
- Welcomes and directs visitors.
- Answers and transfers phone calls, screening when necessary.
- Performs administrative support duties as requested, which may include recordkeeping and coordinating equipment maintenance.
- Orients and advises new employees on policies, procedures, rules, and regulations of the department.
- Confers with employees to solve problems relating to coordination of work and other matters.
- Assumes significant administrative responsibility.
- Performs other related duties as assigned.
Minimum Requirements :
Required Skills / Abilities :
How to apply : Step 1 :
To be considered for this position, you must be on the employment register for this classification. Employment registers are established through the Alabama State Personnel Department. Please visit their website at Alabama State Personnel Department for instructions on the application process. Contact the Alabama State Personnel Department at 334-242-3389 for questions regarding the application process.
Step 2 :
After you receive notification from the Alabama State Personnel Department that you have been placed on the employment register, you may email a cover letter and rsum as an attachment to :
Dr. La Brenda Marshall
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