What are the responsibilities and job description for the Local School Bookkeeper position at Alabama State Department of Education?
LOCAL SCHOOL BOOKKEEPER
School/worksite: Based at the Central Office, to be assigned to a local school
Posting Period: April 9, 2024 - April 22, 2024
Interested applicants may apply through the Teach in Alabama website:
https://ats1.atenterprise.powerschool.com/ats/app_login?COMPANY_ID=00008500
Deadline for accepting applications: April 22, 2024, or until filled
Qualifications
JOB DESCRIPTION AND QUALIFICATIONS
CONTRACT TYPE: 12 Months FLSA: Non-Exempt
Required Knowledge, Skills And Abilities
Performance evaluation shall be in accordance with the provisions of the Board's policies and administrative procedures and guidelines.
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Hartselle City Board of Education reserves the right to amend the job description as needed. The terms of employment shall be in accordance with the provisions of the Hartselle City Board of Education Policy Manual, the Students First Act and the Hartselle City Board of Education Salary Schedule.
Salary Range: From/To Salary determined by verified years of experience.
Job Attachment View Attachment
School/worksite: Based at the Central Office, to be assigned to a local school
Posting Period: April 9, 2024 - April 22, 2024
Interested applicants may apply through the Teach in Alabama website:
https://ats1.atenterprise.powerschool.com/ats/app_login?COMPANY_ID=00008500
Deadline for accepting applications: April 22, 2024, or until filled
Qualifications
JOB DESCRIPTION AND QUALIFICATIONS
- High School Graduate
- Minimum of 2 years bookkeeping experience. Alabama K-12 Governmental Accounting experience preferred.
- Must meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
- Receive certification from the Alabama Association of School Business Officials within three years of employment.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
CONTRACT TYPE: 12 Months FLSA: Non-Exempt
Required Knowledge, Skills And Abilities
- Skill in administrative detail (evidence of high degree of skills in keyboarding and the use of general office machines)
- Proficiency in technology programs such as Google, Word, and Excel.
- Ability to keep business matters confidential.
- Knowledge of or ability to quickly learn operations of the section or unit to which assigned.
- Knowledge of Federal, State and Local restrictions, regulations, guidelines, policies and procedures as they relate to public school finance.
- Proficiency of the Accounting Systems of the Board
- Ability to use excellent business English, grammar, spelling and punctuation.
- Ability to communicate clearly and concisely, orally in writing, and via e-mail and other electronic communication means.
- Ability to establish and maintain effective working relationships with others.
- Ability to work effectively under minimum supervision.
- Ability to organize materials and maintain accurate records.
- Ability to exercise tact, good judgment and initiative.
- Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.
- Maintain a complete and systematic set of records for all financial transactions of the school.
- Record detail of school financial transactions on computerized accounting systems or appropriate journals and subsidiary ledgers.
- Issue purchase orders, receive and review invoices for payment, match invoices to purchase orders and receiving documentation, review for proper general ledger coding, ensure that vendors are paid promptly.
- Record cash receipts, prepare deposits and make daily deposits of cash.
- Summarize and balance entries recorded in individual journals and ledgers, and transfer data to ledgers.
- Reconcile monthly bank statement to school general ledger accounts.
- Assist in preparing annual school budget, including athletics and all school sponsored organizations.
- Prepare and maintain Payroll records and submit to Central Office for processing.
- Trace errors and record adjustments to correct postings to incorrect accounts.
- Maintain inventory control records.
- Assist with year-end closing as it relates to local school accounting.
- Assist with collecting and processing documentation as assigned by administration.
- Assumes other reasonable and equitable job-related duties as assigned.
Performance evaluation shall be in accordance with the provisions of the Board's policies and administrative procedures and guidelines.
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Hartselle City Board of Education reserves the right to amend the job description as needed. The terms of employment shall be in accordance with the provisions of the Hartselle City Board of Education Policy Manual, the Students First Act and the Hartselle City Board of Education Salary Schedule.
Salary Range: From/To Salary determined by verified years of experience.
Job Attachment View Attachment
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