Administrative Secretary - W.E.B. Du Bois Honors Program

Alabama State University, Academic Affairs, University College invites applications to fill the position of Administrative Secretary.  Under direct supervision, the Administrative Secretary provides secretarial assistance to the W.E. B. Dubois Honors Program, and supervises the work of all student assistants assigned to the unit. 

Duties and Responsibilities: 

• Prepares correspondence, memoranda, reports, instruction sheets, forms, statistical data, or any other material relevant to the work of the administrative unit or program to which assigned. 
• Proofreads all materials typed to ensure accuracy.
• Composes letters and memoranda from general notes. 
• Compiles factual information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report forms. 
• Receives, opens, sorts, and distributes mail as directed, and assembles related materials for use by the supervisor in answering mail. 
• Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities, and appointments. 
• Establishes and maintains accurate and current files of letters, reports, records, and other documentary material, ensuring confidentiality. 
• Renders limited administrative assistance as directed by the immediate supervisor, following specific written or oral instructions. 
• Receives and places telephone calls, schedules appointments and meetings, makes reservations, greets visitors and callers, records messages, and performs the functions of office receptionist. 
• Prepares requests for office supplies as needed and receives such supplies. 
• Performs general office management duties, and recommends methods for improving office procedures.
• Performs other duties as assigned by the immediate supervisor. 
• Render administrative assistance as directed in accordance with specific written or oral instructions 
• Prepare requests for office supplies as needed and receive such supplies 
• Hire and supervise student workers

An Associate's degree in  Business Administration, Secretarial Science, Office Administration or other appropriate field with one (1) year of administrative or secretarial experienceora certificate in Secretarial Science with two (2) years of administrative or secretarial experience or an equivalent combination of education and experience is required.   A typing proficiency exam of 40 net words per minute is also required. To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources by the announcement closing date.
  
Proficiency exams administered by ASU's College of Education, and state Career Service Centers are accepted.   You may contact the College of Education by calling (334) 229-4632 or email rbell@alasu.edu to schedule a typing proficiency exam, or contact your local career center for an appointment.   Only Applications that have corresponding proficiency exams will be considered.  EEOC STATEMENT:
It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. 
 
SUPPLEMENTAL INFORMATION:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
 
Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.
   
 All positions require the passing of a background check and some the passing of a drug screen.

Salary : $30,600 - $38,312