What are the responsibilities and job description for the Fiscal Assistant position at Alachua County Board of County Commissioners?
Salary : $48,193.60 Annually
Location : Gainesville, FL
Job Type : Full-Time
Job Number : FY25-15393
Department : Budget & Fiscal Services
Division : Fiscal Services
Opening Date : 02 / 11 / 2025
Closing Date : 3 / 4 / 2025 11 : 59 PM Eastern
Minimum Qualifications
Associate's degree (AA / AS) from an accredited college or university in accounting, finance, or business administration and two (2) years' experience in accounting, billing, bookkeeping, finance, fiscal or related field; or any equivalent combination of training and experience; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Applicants within six months of meeting the education / experience requirement may be considered for trainee status.
Successful completion of all applicable background checks pre-hire and ongoing are required.
SKILLS TESTING REQUIRED
This position requires a passing score on the following skills assessment test :
Microsoft Excel and Microsoft Word with a minimum score of moderate knowledge.
The assessment test can be taken in person or online / remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida by email assessments@careersourcencfl.com , to arrange testing. If you have questions concerning the skills assessment testing, you can contact CareerSource at (352) 955-2245.
Passing scores must be received by the Human Resources Office via email atno later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are only valid for a period of 2 years from the date of testing.
Position Summary
This is highly responsible technical work in bookkeeping and fiscal operations.
An employee in this class independently processes fiscal records and maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures.
Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and / or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with core values including : integrity, honesty, respect, diversity, innovation, accountability and communication.
Prepares or supervises the preparation of routine and special fiscal statements.
Processes purchase orders, requisitions, invoices and assists in controlling inventories. Duties may also include processing department payrolls.
Responsible for the completion of specialized fiscal projects as needed and required by supervisor.
Maintains ledgers, journals and bookkeeping records.
Analyzes department programs to ascertain cost on a cost-accounting basis.
Audits incoming and outgoing paperwork concerning fiscal matters for error with suggestions for correcting.
Prepares payrolls and maintains payroll records.
Assembles or compiles data used in preparation of budgets.
Prepares purchase orders, requisitions, and is responsible for maintaining related records.
Assists in developing and installing accounting and bookkeeping methods and procedures.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
Community Support Services : Drives a County and / or personal vehicle to offsite County locations for business and / or meetings.
NOTE : These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of the principles and practices of government accounting, budgeting and fiscal management.
Knowledge of computer spreadsheet software.
Ability to analyze accounting problems and assist in recommending solutions.
Ability to work independently from general instructions.
Ability to prepare reports and express ideas clearly and concisely, orally and in writing.
Ability to follow complex oral and written directions to prepare complex financial reports.
Ability to operate calculator, computer and other office machine.
PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is regularly required to operate calculating equipment. The employee is occasionally required to be mobile.
The employee must frequently lift and / or move up to 10 pounds, occasionally lift and / or move up to 25 pounds.
WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate.
Supplemental Information
An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits
- Medical / Health Insurance
- Employee Life Insurance
- Florida Retirement System
- Employee Assistance Program
Optional Benefits
NOTE : For detailed information regarding available benefits
You may also view regarding benefits.
Vacation Leave - Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to .
Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees
If an applicant meets all minimum qualifications as posted he / she is referred to the appropriate hiring manager. The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for the ones with the specific experience he / she is seeking.Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. I understand and will answer the following supplemental questions completely and thoroughly.
I understand that this position requires the completion of the Microsoft Excel, and Word standard e-skills check with a minimum score of moderate knowledge. The assessment test can be taken in person or online / remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida by email assessments@careersourcencfl.com, to arrange testing. Passing scores must be received by the Human Resources Office via email atachr@alachuacounty.us no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are only valid for a period of 2 years from the date of testing.
If you are a current Alachua County BOCC employee - I understand I must have been in my current position for at least six months to be considered for this position?
I understand that once my application has been submitted for this specific position that I will NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply. Should I desire to have updated information included for this specific position I should contact the Human Resources office at (352) 374-5219 for assistance.
Required Question
Salary : $48,194
