What are the responsibilities and job description for the Public Services Division Director position at Alachua County Board of County Commissioners?
Minimum Qualifications
A Master's degree in Library Science from a library school program accredited by the American Library Association and five years of professional library experience including two years of supervisory experience. Must provide own means of transportation. Successful completion of a criminal history background investigation is required prior to employment.
Position Summary
This is highly responsible professional administrative work in directing the Public Services Division in the Alachua County Library District.
An employee assigned to this classification is responsible for all activities, operations and functions of the Public Services Division, including the supervision of staff, implementation of modern library techniques and technologies, establishment of procedures, recommendation of policies, and development and monitoring of short and long range plans and budgets for the service area, as well as assisting with District-wide planning.
Work is performed independently under the direction of the Library Director with a high degree of sound independent judgment and is reviewed through conferences, reports and observation of results obtained.
Examples of Duties
Coordinates the work of the Public Services Division, which includes headquarters, branch, outreach, bookmobile, jail library services, and technical services that includes library materials acquisition, cataloging, processing, preservation and collection management.
Supervises and coordinates the activities of subordinate supervisors, branch managers, and other employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.
Keeps abreast of new developments in the field, including those of a technological nature. Analyzes needs, and recommends and implements appropriate measures for improving service; disseminates such information to division and other library staff.
Plans, organizes and coordinates Library District-wide, in-service training for Division staff. Provides technical assistance and guidance to professional and paraprofessional staff.
Develops division budget, monitors, and controls budget expenditures.
Plans and organizes services. Recommends policies and implements procedures for the Division and the library system.
Assists in establishing standards for collections and services and devises control procedures to assure the attainment of standards.
Reviews and evaluates operating policies and procedures and makes recommendations to improve operating efficiency and productivity.
Works with Library Director and other Division Directors to provide a coordinated program of library services in compliance with the Long Range Plan and Service Level Guidelines.
Coordinates District-wide public service projects and studies; develops, implements, analyzes and reports statistical measures of library service.
Recommends changes in Long Range Service Plans to Library Director; assists in developing District-wide plans.
Represents the Library Director, when necessary, at meetings to furnish or obtain information.
Provides Board of Trustees and Governing Board with information as requested by Library Director.
Provides the public with information by utilizing library resources, and through public presentations on library services; resolves complaints.
Attends conferences and participates in related professional organizations.
Performs related work as required.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Comprehensive knowledge of goals, principles, practices, systems, and techniques of professional public library work.
Comprehensive knowledge of public library management, supervisory techniques, and the ability to apply them to create effective and efficient service.
Thorough knowledge of library materials and services to satisfy patron needs.
Thorough knowledge of developing methods to deliver library services to persons who cannot or choose not to come to the library.
Considerable knowledge of delivering to patrons library materials available within the District and from other libraries.
Knowledge of the effective application of computerized library systems.
Ability to effectively supervise and coordinate the activities of subordinate headquarters, branch, technical service administrators, managers, supervisors and other employees.
Ability to analyze library problems and make sound recommendations for change.
Ability to effectively plan for and manage public library services within an independent taxing district.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships with library staff, elected officials, Library District support groups, and the public.
Ability to maintain complex records, perform research and in-depth analysis, and prepare reports.
Ability to contribute to the overall growth and development of the Library District.
Understand how and why Library policies and procedures were developed.
Ensure patron compliance of all policies and procedures through effective communication and enforcement.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to reach and be mobile.
The employee must occasionally lift and/or move up to 25 pounds in the handling of books. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
