What are the responsibilities and job description for the Fleet Services Coordinator position at Alachua County, FL?
Minimum Qualifications
Completion of high school or equivalent, and five years of experience in the field of automotive mechanics, of which one year of experience must have been in diesel mechanics; or any equivalent combination of related training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Must obtain a State of Florida Class "A" Commercial Driver's license within three months of employment.
Must possess Mobile Air Conditioning Society (MACS) certification on air conditioning repair and recycling and ASE Certifications: A4, A5, A6, A7, A8, T2, T3, T4, T5 and T6 required by date of employment and must be maintained.
Successful completion of a pre-employment drug screen & physical examination and successful completion of all applicable background checks pre-hire and ongoing are required.
Position Summary
This is a highly skilled supervisory, administrative and technical position in the Office of Fleet Management.
An employee in this classification is responsible for assisting the Fleet Manager in the day to day operations of the Fleet Management Office by supervising personnel, coordinating workflow, assisting in the training of operators and technical personnel and making daily technical decisions.
Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained.
An employee in this classification is responsible for assisting the Fleet Manager in the day to day operations of the Fleet Management Office by supervising personnel, coordinating workflow, assisting in the training of operators and technical personnel and making daily technical decisions.
Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.
Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules, issuing instructions and assigning duties, reviewing work, recommending personnel actions, conducting performance reviews, and conducting departmental training and orientation.
May act as Fleet Manager in the absence of the Fleet Manager.
Plans workflow to meet the operational needs of customers through close communication with department liaisons, and agencies.
Ensures all vehicle and equipment maintenance and repairs are performed efficiently, safely and are of high quality.
Initiates all vehicle and equipment specifications, surplus and purchases.
Researches, analyzes data and provides problem resolution related to repairs and maintenance operations.
Coordinates all maintenance and repairs for County equipment and vehicles, in the shop and the field.
Ensures compliance with environmental regulations, device certifications and testing requirements.
Prepares and tracks purchase orders for Fleet Services.
Responsible for planning and implementing technical and regulatory training for the Fleet Technicians.
Assists the Fleet Manager in all phases of the operation including planning, preparing, implementing and adhering to the budget.
May act as Fleet Manager in the absence of the Fleet Manager.
Plans workflow to meet the operational needs of customers through close communication with department liaisons, and agencies.
Ensures all vehicle and equipment maintenance and repairs are performed efficiently, safely and are of high quality.
Initiates all vehicle and equipment specifications, surplus and purchases.
Researches, analyzes data and provides problem resolution related to repairs and maintenance operations.
Coordinates all maintenance and repairs for County equipment and vehicles, in the shop and the field.
Ensures compliance with environmental regulations, device certifications and testing requirements.
Prepares and tracks purchase orders for Fleet Services.
Responsible for planning and implementing technical and regulatory training for the Fleet Technicians.
Assists the Fleet Manager in all phases of the operation including planning, preparing, implementing and adhering to the budget.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of the methods, practices, tools, and equipment used in vehicle and heavy equipment maintenance and repair.
Considerable knowledge of the occupational hazards and safety precautions of vehicle maintenance and repair.
Considerable knowledge of the operating and repair characteristics of a wide variety of automotive, heavy truck, construction and rescue equipment.
Skill in the use of the tools, machines, and testing instruments of the trade.
Ability to supervise and coordinate the work of others, ability to supervise the use of various tools and machines.
Ability to train operators and technical personnel in procedures used to repair and maintain vehicles and equipment.
Ability to communicate effectively both verbally and in writing.
Ability to understand and carry out oral and written instructions.
Ability to write technical specifications used in purchasing vehicles and equipment.
Ability to utilize, research and troubleshoot data related to maintenance and repairs.
Ability to conduct research, analyze plans, specifications and other technical material, and draw sound, objective conclusions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel, and reach with hands and arms. The employee is occasionally required to stand, walk, sit, talk or hear, climb or balance, and stoop, kneel, crouch or crawl.
The employee must regularly lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works near moving mechanical parts. The employee frequently is exposed to fumes or airborne particles, and vibration. The employee occasionally works in high, precarious places, outdoor weather conditions, and is occasionally exposed to extreme heat (nonweather) and risk of electrical shock.
The noise level in the work environment is usually loud.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of the methods, practices, tools, and equipment used in vehicle and heavy equipment maintenance and repair.
Considerable knowledge of the occupational hazards and safety precautions of vehicle maintenance and repair.
Considerable knowledge of the operating and repair characteristics of a wide variety of automotive, heavy truck, construction and rescue equipment.
Skill in the use of the tools, machines, and testing instruments of the trade.
Ability to supervise and coordinate the work of others, ability to supervise the use of various tools and machines.
Ability to train operators and technical personnel in procedures used to repair and maintain vehicles and equipment.
Ability to communicate effectively both verbally and in writing.
Ability to understand and carry out oral and written instructions.
Ability to write technical specifications used in purchasing vehicles and equipment.
Ability to utilize, research and troubleshoot data related to maintenance and repairs.
Ability to conduct research, analyze plans, specifications and other technical material, and draw sound, objective conclusions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel, and reach with hands and arms. The employee is occasionally required to stand, walk, sit, talk or hear, climb or balance, and stoop, kneel, crouch or crawl.
The employee must regularly lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works near moving mechanical parts. The employee frequently is exposed to fumes or airborne particles, and vibration. The employee occasionally works in high, precarious places, outdoor weather conditions, and is occasionally exposed to extreme heat (nonweather) and risk of electrical shock.
The noise level in the work environment is usually loud.
