Sr. Payroll Specialist

A responsible position which involves performing all Alachua County Sheriff’s Office (ACSO) payroll functions while ensuring compliance with state and federal reporting requirements.
 
Work is performed under the direct supervision of the Accounting Manager. Performance is evaluated through observation, results obtained, oral/written reports, and appropriate employee performance appraisals.

• Audit payroll & train employees to ensure the quality and accuracy of timesheets
• Audit and import time entries from timesheet software
• Review, calculate, and process data imported via payroll software
• Process direct deposits and submit to EZStub, print payroll checks when needed
• Process approved Personnel Actions Forms (PAFs)
• Process payroll corrections as approved by the employee’s chain of command  via IOC’s or emails after approval is received from the Assistant Financial Officer and/or the Chief Financial Officer
• Process biweekly deductions to include payments for insurance, garnishments, credit union deposits, deferred compensation, and other obligations
• Audit accruals such as vacation rollovers, Special Events, Personal Holidays, and sick leave incentives
• Prepare quarterly and annual IRS statements and unemployment reports
• Issue W-2 forms to employees within the legally mandated timeline
• Prepare monthly Florida State Retirement reports and submit payments within the established timeline, including final certification of pay for retiring employees

*This section of the job description is not intended to be a comprehensive list of duties and/or responsibilities of the position. The omission of specific job functions or tasks does not absolve an employee from being required to perform additional tasks incidental to or inherent to the position.EDUCATIONAL REQUIREMENTS:

High School Diploma / GED	Required
Associate's Degree	Preferred

Preferred Major(s):      Accounting, Business, Finance, or any related field
 
EXPERIENCE AND TRAINING:

• One (1) or more years of payroll processing experience
• Knowledge of Microsoft Office with a focus on Excel
• Any combination of experience and training that provides the required knowledge, skills, and abilities

CERTIFICATION AND LICENSING:

• None

PHYSICAL REQUIREMENTS:

• Sit for long periods
• Stand for moderate periods
• See and hear at a normal range
• Speak, read, write and understand English fluently
• Ambulate independently
• Bend and squat
• Manual dexterity

• Ability to accept supervision
• Knowledge of the principles and practices of effective payroll procedures, including federal payroll tax issues and the Fair Labor Standards Act
• Ability to plan, schedule, and coordinate a variety of tasks
• Ability to communicate effectively, both orally and in writing
• Ability to prioritize tasks, manage time effectively, work independently, and make sound decisions based on available information
• Ability to establish and maintain effective working relationships with other county employees, the administration, co-workers, and the general public
• Skilled in Microsoft Office suite of applications (Word, Excel, etc.)
• Ability to maintain organized files and an orderly work area
• Skilled in using computers for data entry
• Skilled in the use of small office equipment including copy machines, multi-line telephone systems, adding machine, and scanners

Salary : $52,211 - $83,467