What are the responsibilities and job description for the Payroll Specialist position at ALAMANCE-BURLINGTON SCHOOLS?
POSITION TITLE
Payroll Specialist
SCHOOL / DEPARTMENT
Finance Department
SALARY
Grade 66
FLSA STATUS
Non-Exempt
REPORTS TO
Payroll Manager
SUPERVISES
None
WORK WEEK SCHEDULE
8 AM - 5 PM
WORK HOURS
NUMBER OF MONTHS PER YEAR
POSITION PURPOSE :
The Payroll Specialist responsible for monthly reporting, performs technical bookkeeping and fiscal-clerical work in the Finance Department. Work involves administration and preparation of employee payroll records and related payments and withholdings. The Payroll Specialist is also responsible for maintaining personnel files related to payroll, leave and retirement programs; and answering inquiries pertaining to payroll programs. The Payroll specialist must calculate payouts for retiring and terminating staff; review school payrolls and edit as necessary; train and support school bookkeepers, and prepare and submit all necessary monthly payroll reports.
KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of Federal, State and local laws and School System policies and procedures governing payroll administration
Considerable knowledge of the employee benefits programs
Considerable knowledge of accounting and office practices, methods and procedures used by the school district
General knowledge of policies and procedures
Skill in preparing and maintaining payroll records, deductions and withholding reports through data processing means
Ability to use a variety of common office machines, including a computer terminal, calculator and facsimile machine
Ability to understand and apply laws, regulations and policies to the maintenance of financial records
Ability to verify documents and forms for accuracy and completeness
Ability to prepare standard payroll reports from the books and records
Ability to communicate effectively orally and in writing
Ability to understand and follow written and oral instructions
Ability to explain payroll and related personnel matters to employees
Ability to exercise independent judgment, discretion and confidentiality in handling confidential personnel records
Ability to establish and maintain effective working relationships as necessitated by work assignments
EDUCATION, TRAINING, AND EXPERIENCE
Graduation from high school supplemented by college-level course work in bookkeeping or accounting
One (1) to two (2) years of experience in technical accounting or bookkeeping work, preferably dealing with payroll
Any equivalent combination of training and experience that provides the required combination of knowledge, skills and abilities
CERTIFICATION AND LICENSE REQUIREMENTS
Must possess a valid driver's license issued by the NC Department of Motor Vehicles
PREFERRED QUALIFICATIONS :
Associate's Degree or higher from an accredited institution in Accounting, Business Practices, technical accounting / finance work involving computer spreadsheet applications and analysis or other related area
ESSENTIAL DUTIES AND RESPONSIBILITIES
Prepare, verify and enter data for monthly and special payroll payments
Compute proper payment according to employees' status (i.e., 10-month, 12-month employee) and show all statutory and voluntary deductions, special payments, including, but not limited to :
ABC incentive bonus
Retroactive salary adjustments
Forfeited annual leave and longevity summer school and compensation bonus payments, contributions, and special withholdings
Process checks and / or direct deposits, including bank transit and account numbers
Contact financial institutions, as necessary, to resolve problems or discrepancies pertaining to direct deposits.
Maintain employee payroll records, including data such as names, addresses, telephone numbers, retirement numbers, employment anniversary, years of state service, deduction information, direct deposit requests, and tax form
Enter payroll data into computer records and update as necessary, including verifying changes in salaries and employment status as authorized by Personnel Division
Record 12-month salary option for salaried employees, as appropriate
Maintain accounting of employee sick, personal and annual leave balances, and certify leave balances for employees transferring employment to other state agencies.
Verify employee salaries on employment withdrawal forms for employees terminating state employment
Calculate and provide employee salary projections for retiring employees
Submit retiring employee information and forms to State Employees' Retirement System.
Verify employees' salary and years of employment for financial institutions, as requested.
Answer employees' inquiries pertaining to payroll calculations, checks, payroll policies and procedures and related matters
Perform other duties as assigned by the Payroll Manager and / or Chief Finance Officer
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