What are the responsibilities and job description for the Curriculum Coordinator position at Alamance Community College?
JOB
Under the direction of the Vice President of Student Learning/Chief Academic Officer, the Curriculum Coordinator provides vital support for the management of Alamance Community College’s (ACC) curriculum degree programs and related credentials. The Coordinator ensures that ACC’s curriculum programs, policies, procedures, courses, calendars, and catalogs are current, follow North Carolina Community College System (NCCCS) curriculum standards, and align with state and local regulations. The Curriculum Coordinator also assists the Vice President of Student Learning with related projects and initiatives that advance academic programming and support student success at ACC.
EXAMPLE OF DUTIES
Essential Duties and Responsibilities include the following. Other duties may be assigned.Curriculum/Program Management Work individually with Department Heads and Academic Deans on an annual basis to review curriculum degrees, diplomas, certificates, and pathways; discuss proposed curriculum changes; vet changes against NCCCS curriculum standards; and follow up with adjustments as needed.Enter programs of study into the NCCCS Colleague system for electronic approval. Maintain existing programs, including degree evaluation issues, overrides and exceptions, extra course handling, Self-Service, financial aid coverage, other grade requirements and sub-requirements, and course equates for associate degrees, diplomas, certificates, and Career and College Promise (CCP) pathways.Track NCCCS numbered memos and maintain a database of changes to curriculum programs and courses. Coordinate the catalog revision process and review programs of study for accuracy.Set up a new catalog each academic year in Colleague/Catalog Management System and review for accuracy.Maintain all active ACC courses, making sure they are set up properly in Colleague and Self-Service and adhere to all state and local changes.Serve as the contact person for the Curriculum & Instruction Committee and coordinate and schedule meetings bi-annually.Work closely with Department Heads and Deans to ensure their deliverables for this committee is on schedule.Collect, organize, review, and revise all submitted materials for Curriculum & Instruction Committee.Prepare and distribute meeting packets and minutes of the Curriculum & Instruction Committee. Assist Vice President of Student Learning with preparation of curriculum changes for President’s Cabinet and Board of Trustees Curriculum Committee review and approval.Close the loop by updating committee stakeholders at each stage of the approval process.Course Scheduling EntryCoordinate with Department Heads, Deans, and other stakeholders to review and enter the master schedule of courses each semester including room assignments.Input course schedule information into the Colleague system, including course sections, times, locations, and faculty assignments.Verify the accuracy and completeness of schedule data, ensuring alignment with state and local guidelines and curriculum requirements.Monitor course enrollment and make adjustments as necessary to ensure adequate capacity and minimize scheduling conflicts.Coordinate room assignments for courses, ensuring optimal use of space and instructional needs are met.Academic CalendarCoordinate with the Executive Administrative Assistant, Vice President of Student Learning to set up draft two-year academic calendars adhering to NCCCS regulations and coordinating with Human Resources.Coordinate with the Executive Administrative Assistant, Vice President of Student Learning to schedule meetings and create packets for the Calendar Committee, and revise the proposed calendar as needed.Assist the Executive Administrative Assistant, Vice President of Student Learning with preparation of the academic calendar for Board of Trustees Curriculum Committee review. Curriculum ProjectsMaintain master list of 2 2 articulation agreements, including tracking review dates, notifying appropriate personnel of review periods, and coordinating revisions. Assist with the development of new agreements and MOUs.Maintain archive of signed agreements and MOUs.Coordinate annual reports on the status of articulation agreements, including identifying how many students are participating and their outcomes.Maintain curriculum program lists and archive of official NCCCS, SACSCOC, and program-level accreditation approval letters.Track deadlines, coordinate, and complete three-year NCCCS follow-up reports for new programs.Assist with the Vice President of Student Learning’s accreditation materials and reports as needed.Assist with research on new curriculum programs as needed.Space ManagementManage classroom, lab, and event space for all buildings on the main campus except Literacy, Library, and Skills Lab. Schedule locations for curriculum and continuing education courses on the main campus. Administrate 25Live room scheduling software, which includes managing changes to spaces, managing room approvers and service providers, approving room scheduling, and training faculty and staff to use the program.Ensure that building, location, and room information is accurate in Colleague and 25Live.Prepare and submit space utilization reports to UNC General Administration.Other responsibilities: Conduct professional development for College faculty and staff related to programs of study, 25Live, Acalog, etc.Create templates, documents, handouts, announcements, and spreadsheets as needed for curriculum forms, manuals, events, and procedures. Answer phones and interface with internal and external customers.Other duties as assigned by the Vice President of Student Learning, Executive Vice President, or President.Supervisory Responsibilities This position does not have supervisory responsibilities.
SUPPLEMENTAL INFORMATION
An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest, transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application. For faculty positions, all relevant full- and part-time teaching experience, including start and end dates of employment, should be included on the application. Also, all relevant full- and part-time work experience related to the teaching discipline should be included on the application, including start and end dates.For non-faculty positions, all relevant full- and part-time work experience related to the position should be included on the application, including start and end dates.
Under the direction of the Vice President of Student Learning/Chief Academic Officer, the Curriculum Coordinator provides vital support for the management of Alamance Community College’s (ACC) curriculum degree programs and related credentials. The Coordinator ensures that ACC’s curriculum programs, policies, procedures, courses, calendars, and catalogs are current, follow North Carolina Community College System (NCCCS) curriculum standards, and align with state and local regulations. The Curriculum Coordinator also assists the Vice President of Student Learning with related projects and initiatives that advance academic programming and support student success at ACC.
EXAMPLE OF DUTIES
Essential Duties and Responsibilities include the following. Other duties may be assigned.Curriculum/Program Management Work individually with Department Heads and Academic Deans on an annual basis to review curriculum degrees, diplomas, certificates, and pathways; discuss proposed curriculum changes; vet changes against NCCCS curriculum standards; and follow up with adjustments as needed.Enter programs of study into the NCCCS Colleague system for electronic approval. Maintain existing programs, including degree evaluation issues, overrides and exceptions, extra course handling, Self-Service, financial aid coverage, other grade requirements and sub-requirements, and course equates for associate degrees, diplomas, certificates, and Career and College Promise (CCP) pathways.Track NCCCS numbered memos and maintain a database of changes to curriculum programs and courses. Coordinate the catalog revision process and review programs of study for accuracy.Set up a new catalog each academic year in Colleague/Catalog Management System and review for accuracy.Maintain all active ACC courses, making sure they are set up properly in Colleague and Self-Service and adhere to all state and local changes.Serve as the contact person for the Curriculum & Instruction Committee and coordinate and schedule meetings bi-annually.Work closely with Department Heads and Deans to ensure their deliverables for this committee is on schedule.Collect, organize, review, and revise all submitted materials for Curriculum & Instruction Committee.Prepare and distribute meeting packets and minutes of the Curriculum & Instruction Committee. Assist Vice President of Student Learning with preparation of curriculum changes for President’s Cabinet and Board of Trustees Curriculum Committee review and approval.Close the loop by updating committee stakeholders at each stage of the approval process.Course Scheduling EntryCoordinate with Department Heads, Deans, and other stakeholders to review and enter the master schedule of courses each semester including room assignments.Input course schedule information into the Colleague system, including course sections, times, locations, and faculty assignments.Verify the accuracy and completeness of schedule data, ensuring alignment with state and local guidelines and curriculum requirements.Monitor course enrollment and make adjustments as necessary to ensure adequate capacity and minimize scheduling conflicts.Coordinate room assignments for courses, ensuring optimal use of space and instructional needs are met.Academic CalendarCoordinate with the Executive Administrative Assistant, Vice President of Student Learning to set up draft two-year academic calendars adhering to NCCCS regulations and coordinating with Human Resources.Coordinate with the Executive Administrative Assistant, Vice President of Student Learning to schedule meetings and create packets for the Calendar Committee, and revise the proposed calendar as needed.Assist the Executive Administrative Assistant, Vice President of Student Learning with preparation of the academic calendar for Board of Trustees Curriculum Committee review. Curriculum ProjectsMaintain master list of 2 2 articulation agreements, including tracking review dates, notifying appropriate personnel of review periods, and coordinating revisions. Assist with the development of new agreements and MOUs.Maintain archive of signed agreements and MOUs.Coordinate annual reports on the status of articulation agreements, including identifying how many students are participating and their outcomes.Maintain curriculum program lists and archive of official NCCCS, SACSCOC, and program-level accreditation approval letters.Track deadlines, coordinate, and complete three-year NCCCS follow-up reports for new programs.Assist with the Vice President of Student Learning’s accreditation materials and reports as needed.Assist with research on new curriculum programs as needed.Space ManagementManage classroom, lab, and event space for all buildings on the main campus except Literacy, Library, and Skills Lab. Schedule locations for curriculum and continuing education courses on the main campus. Administrate 25Live room scheduling software, which includes managing changes to spaces, managing room approvers and service providers, approving room scheduling, and training faculty and staff to use the program.Ensure that building, location, and room information is accurate in Colleague and 25Live.Prepare and submit space utilization reports to UNC General Administration.Other responsibilities: Conduct professional development for College faculty and staff related to programs of study, 25Live, Acalog, etc.Create templates, documents, handouts, announcements, and spreadsheets as needed for curriculum forms, manuals, events, and procedures. Answer phones and interface with internal and external customers.Other duties as assigned by the Vice President of Student Learning, Executive Vice President, or President.Supervisory Responsibilities This position does not have supervisory responsibilities.
SUPPLEMENTAL INFORMATION
An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest, transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application. For faculty positions, all relevant full- and part-time teaching experience, including start and end dates of employment, should be included on the application. Also, all relevant full- and part-time work experience related to the teaching discipline should be included on the application, including start and end dates.For non-faculty positions, all relevant full- and part-time work experience related to the position should be included on the application, including start and end dates.
