What are the responsibilities and job description for the Curriculum Coordinator position at Alamance Community College?

Salary : Depends on Qualifications

Location : Graham, NC

Job Type : Full-Time Non-Exempt

Job Number : 2024-00128

Division : Student Learning

Department : Student Learning

Opening Date : 01 / 23 / 2025

Closing Date : 2 / 13 / 2025 11 : 59 PM Eastern

Description

Under the direction of the Vice President of Student Learning / Chief Academic Officer, the Curriculum Coordinator provides vital support for the management of Alamance Community College's (ACC) curriculum degree programs and related credentials. The Coordinator ensures that ACC's curriculum programs, policies, procedures, courses, calendars, and catalogs are current, follow North Carolina Community College System (NCCCS) curriculum standards, and align with state and local regulations. The Curriculum Coordinator also assists the Vice President of Student Learning with related projects and initiatives that advance academic programming and support student success at ACC.

Example of Duties

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Curriculum / Program Management

Work individually with Department Heads and Academic Deans on an annual basis to review curriculum degrees, diplomas, certificates, and pathways; discuss proposed curriculum changes; vet changes against NCCCS curriculum standards; and follow up with adjustments as needed.
Enter programs of study into the NCCCS Colleague system for electronic approval.
Maintain existing programs, including degree evaluation issues, overrides and exceptions, extra course handling, Self-Service, financial aid coverage, other grade requirements and sub-requirements, and course equates for associate degrees, diplomas, certificates, and Career and College Promise (CCP) pathways.
Track NCCCS numbered memos and maintain a database of changes to curriculum programs and courses.
Coordinate the catalog revision process and review programs of study for accuracy.
Set up a new catalog each academic year in Colleague / Catalog Management System and review for accuracy.
Maintain all active ACC courses, making sure they are set up properly in Colleague and Self-Service and adhere to all state and local changes.
Serve as the contact person for the Curriculum & Instruction Committee and coordinate and schedule meetings bi-annually.
Work closely with Department Heads and Deans to ensure their deliverables for this committee is on schedule.
Collect, organize, review, and revise all submitted materials for Curriculum & Instruction Committee.
Prepare and distribute meeting packets and minutes of the Curriculum & Instruction Committee.
Assist Vice President of Student Learning with preparation of curriculum changes for President's Cabinet and Board of Trustees Curriculum Committee review and approval.
Close the loop by updating committee stakeholders at each stage of the approval process.

Course Scheduling Entry

Coordinate with Department Heads, Deans, and other stakeholders to review and enter the master schedule of courses each semester including room assignments.

Input course schedule information into the Colleague system, including course sections, times, locations, and faculty assignments.

Verify the accuracy and completeness of schedule data, ensuring alignment with state and local guidelines and curriculum requirements.

Monitor course enrollment and make adjustments as necessary to ensure adequate capacity and minimize scheduling conflicts.

Coordinate room assignments for courses, ensuring optimal use of space and instructional needs are met.

Academic Calendar

Coordinate with the Executive Administrative Assistant, Vice President of Student Learning to set up draft two-year academic calendars adhering to NCCCS regulations and coordinating with Human Resources.

Coordinate with the Executive Administrative Assistant, Vice President of Student Learning to schedule meetings and create packets for the Calendar Committee, and revise the proposed calendar as needed.

Assist the Executive Administrative Assistant, Vice President of Student Learning with preparation of the academic calendar for Board of Trustees Curriculum Committee review.

Curriculum Projects

Maintain master list of 2 2 articulation agreements, including tracking review dates, notifying appropriate personnel of review periods, and coordinating revisions.

Assist with the development of new agreements and MOUs.

Maintain archive of signed agreements and MOUs.

Coordinate annual reports on the status of articulation agreements, including identifying how many students are participating and their outcomes.

Maintain curriculum program lists and archive of official NCCCS, SACSCOC, and program-level accreditation approval letters.

Track deadlines, coordinate, and complete three-year NCCCS follow-up reports for new programs.

Assist with the Vice President of Student Learning's accreditation materials and reports as needed.

Assist with research on new curriculum programs as needed.

Space Management

Manage classroom, lab, and event space for all buildings on the main campus except Literacy, Library, and Skills Lab.

Schedule locations for curriculum and continuing education courses on the main campus.

Administrate 25Live room scheduling software, which includes managing changes to spaces, managing room approvers and service providers, approving room scheduling, and training faculty and staff to use the program.

Ensure that building, location, and room information is accurate in Colleague and 25Live.

Prepare and submit space utilization reports to UNC General Administration.

Other responsibilities :

Conduct professional development for College faculty and staff related to programs of study, 25Live, Acalog, etc.

Create templates, documents, handouts, announcements, and spreadsheets as needed for curriculum forms, manuals, events, and procedures.

Answer phones and interface with internal and external customers.

Other duties as assigned by the Vice President of Student Learning, Executive Vice President, or President.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Typical Qualifications

Education and / or Experience

Required

Associate's Degree from an accredited institution in a related field.

Three to five years of experience partnering / working with a school system, community college, or university.

Or equivalent combination of education and experience.

Preferred

Bachelor's Degree from an accredited institution in a related field.

Project Management experience.

The ideal applicant :

Maintains a professional demeanor, is dependable and trustworthy.

Communicates effectively with a diverse population, including faculty and staff, students, and visitors.

Can effectively manage multiple high-level projects and tasks.

Understands office management practices and procedures.

Is knowledgeable about North Carolina Community College System regulations and standards.

Understands higher education principles and practices.

Is proficient in Microsoft Office and Google Applications, Adobe Acrobat, Adobe Creative Cloud, Photoshop CS, Ellucian Colleague, Informer, CollegeNet (25Live), Acalog (Digarc), and other software applications.

Has excellent customer service and interpersonal skills.

Possesses strong project management skills.

Maintains confidentiality.

Has excellent written and verbal communication skills, able to produce accurate, well-written documents / meeting minutes within a reasonable period of time.

Effectively organizes, coordinates, and prioritizes work.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies :

Demonstrate excellence in written, oral, and interpersonal communication skills.

Demonstrate commitment to diversity, equal opportunity, and the academic, intellectual, and social development of all students and employees.

An understanding of and commitment to the comprehensive community college philosophy and mission.

Treat others respectfully and behave in such a way that creates a workplace environment that is marked by trustworthiness and honesty that is professionally appropriate.

Act as a team player when working with employees of the College and the community of Alamance County.

Analytical - Synthesizes complex or diverse information; collects and researches data.

Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Written Communication - Able to read and interpret written information.

Business Acumen - Aligns work with strategic goals.

Cost Consciousness - Works within approved budget; conserves organizational resources.

Diversity - Shows respect and sensitivity for diversity and cultural differences; promotes a harassment-free environment.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities.

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

Personal Appearance - Dresses appropriately for position.

Attendance / Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Looks for and takes advantage of opportunities; asks for and offers help when needed.

Innovation - Meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas.

Planning / Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Quantity - Completes work in timely manner.

Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to calculate and apply concepts of basic Mathematics.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Computer Skills

To perform this job successfully, an individual should have general knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Walking

Sitting

Standing

Lifting (10 lbs. maximum)

Speaking

Hearing

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.

Classroom Setting

Inside

Outside (as needed for events)

Office Setting X

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position .

Supplemental Information

An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest, transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application.

For faculty positions, all relevant full- and part-time teaching experience , including start and end dates of employment, should be included on the application . Also, all relevant full- and part-time work experience related to the teaching discipline should be included on the application , including start and end dates.

For non-faculty positions, all relevant full- and part-time work experience related to the position should be included on the application , including start and end dates.

Alamance Community College provides a wide variety of benefits available to full time employees (this does not include full time temporary positions). These benefits include : North Carolina State Health Plan for Teachers and State Employees, dental, vision, life insurance, optional life and disability insurance plans, flexible spending account for health care / dependent care, NC State Retirement, and a deferred compensation program (401K, 457, 529). Alamance Community College also offers leave based on years of service (vacation, sick, FMLA, military, community service, personal observance) in addition to paid holidays and longevity pay. The College also provides up to eight weeks of paid parental leave to qualifying employees. ACC houses an on-site child care center operated by LifeSpan, Inc.

ACC is engaging in a three-year strategic plan called ACC Forward that involves, among other priorities, a focus on ehnancing employee resources including those related to mental and physical health and wellness.

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